Payroll Specialist

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Manage and assess biweekly payroll for a significant workforce across various states.

• Analyze payroll information for hourly, salaried, and pay-per-unit staff.

• Verify unit-based compensation for clinical personnel, including multiple unit rates and other earnings within the same pay period.

• Reconcile payroll data among HR/payroll, electronic medical records/timekeeping systems, and additional payroll source information.

• Detect and resolve missing hours, units, incorrect rates, duplicate payments, and other inconsistencies.

• Evaluate timecards, PTO, holiday pay, bonuses, differentials, reimbursements, and adjustments related to payroll.

• Process and confirm new hires, terminations, status modifications, compensation changes, transfers, and other payroll-affecting alterations.

• Assess payroll ramifications of shifts between full-time, part-time, and PRN statuses.

• Calculate and verify overtime and standard rates for employees receiving multiple pay rates or compensation types.

• Handle retroactive pay, payroll corrections, off-cycle payments, and other modifications.

• Review deductions for benefits, garnishments, taxes, direct deposits, and other withholdings.

• Investigate and resolve employee payroll inquiries and discrepancies.

• Collaborate with Human Resources, Operations, Finance, and field leadership.

• Track deadlines and follow up on outstanding timecards, corrections, approvals, and necessary information.

• Aid in maintaining multi-state payroll compliance.

• Perform payroll audits and reconciliations before and after processing.

• Assist with quarter-end and year-end tasks, including W-2 preparation and reconciliation.

• Keep accurate payroll documentation and confidential employee records.

• Identify recurring problems and suggest process enhancements.

• Support payroll system testing, implementation, upgrades, and procedural changes.

• Undertake additional payroll and HR-related tasks as assigned.

⛳️ Requirements

• A minimum of 1–2 years of direct payroll processing experience.

• Required experience in multi-state payroll.

• Experience in processing pay-per-unit, piece-rate, productivity-based, or similar variable compensation is essential.

• Familiarity with payroll involving multiple pay rates within the same pay period is necessary.

• Working knowledge of federal and state wage and hour laws.

• Understanding of regular-rate and overtime calculations related to variable compensation.

• Proven experience in researching and rectifying payroll discrepancies.

• Proficient Excel skills and the ability to manage large volumes of payroll data.

• Experience with payroll/HRIS and electronic timekeeping systems.

• Strong mathematical and analytical abilities.

• Exceptional attention to detail and commitment to payroll precision.

• Capability to prioritize multiple responsibilities and meet strict payroll deadlines.

• Ability to maintain confidentiality and manage sensitive employee information appropriately.

• Strong written and verbal communication skills.

🏝️ Benefits

• Attractive Monday–Friday schedule without weekend or holiday obligations.

• 401(k) plan.

• Comprehensive medical, dental, vision, prescription, and pet insurance.

• Paid time off (PTO) with rollover and buyout options at the end of the year.

• Company-paid group life insurance.

• Flexible spending account.

• Optional life insurance, short-term disability, and long-term disability coverage.

• Opportunities for career advancement.