Payroll Specialist I

This is a fully remote position, open to applicants in Texas.

📋 Description

• Act as the main representative of SWBC PEO and the key liaison for designated clients and shared employees.

• Address customer service requirements effectively.

• Manage all payroll functions for assigned employees across various schedules including multi-state, weekly, bi-weekly, semi-monthly, and monthly payrolls.

• Oversee payroll-related accounts and execute multi-state payroll processing.

• Ensure accuracy in payroll by reconciling payroll systems.

• Prepare necessary forms, input data into the payroll system, calculate wages and deductions, and maintain payroll records.

• Engage with clients to address payroll inquiries and resolve issues.

• Keep comprehensive records that support payroll transactions, including changes in salary, deductions, terminations, and updates to personal information.

• Resolve payroll discrepancies and issues collaboratively with clients.

• Process garnishments efficiently.

• Gather and ensure accurate completion of new-hire documentation for payroll and timekeeping systems.

• Manage W-4 and I-9 documentation for newly hired clients.

• Conduct E-Verify processes.

• Perform additional tasks as assigned.

⛳️ Requirements

• High school diploma or equivalent is mandatory.

• An advanced degree is advantageous.

• A minimum of three (3) years' experience in payroll processing, including garnishments and general deductions, as well as W-2 and I-9 maintenance.

• Depending on the client payroll assignment, at least three (3) years of experience in auto dealership payroll processing, garnishments, and general deductions may be necessary.

• Fundamental Payroll Certification (FPC) is preferred.

• Certified Payroll Professional (CPP) is preferred.

• Bilingual skills are preferred.

• Familiarity with processing job costed and certified payrolls.

• Understanding of time clock systems.

• Knowledge of payroll regulations as per the Department of Labor and Fair Labor Standards Act concerning payroll and overtime.

• Proficiency with personal computers and payroll database systems.

• Ability to handle routine payroll tasks and communicate results effectively.

• Strong skills in MS Excel, Word, and PowerPoint.

• Excellent verbal and written communication abilities.

• Strong interpersonal and organizational skills.

• Exceptional listening capabilities with attention to detail, accuracy, and confidentiality.

• Self-motivated to perform tasks to the best of one's ability through personal drive and initiative.

• Ability to foster good relationships and show consideration for others.

• Capable of managing multiple payrolls for various clients with different payroll schedules.

• Proficient in utilizing time efficiently to organize and meet deadlines.

• Adaptable and able to multi-task in a changing environment.

• Ability to sit for extended periods while performing sedentary duties.

• Must pass pre-employment drug screening.

• Must be a non-tobacco user as permitted by law.

🏝️ Benefits

• Competitive overall compensation package.

• Work/Life balance.

• Employee engagement initiatives and recognition awards.

• Years of Service awards.

• Opportunities for career advancement and growth.

• Leadership Academy and Mentor Program.

• Continuing education and career certification support.

• A variety of healthcare coverage options.

• Traditional and Roth 401(k) retirement plans.

• Attractive Wellness Program.