Accounts & Payroll Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Execute bi-weekly award-based payroll for approximately 30 employees using Xero, which includes timesheets, leave management, allowances, superannuation, STP, PAYG, and NSW payroll tax.

• Oversee accounts payable for around 170 supplier and subcontractor invoices each month, ensuring they align with purchase orders, work orders, and job allocations.

• Record supplier invoices against purchase orders and work orders in the job costing system, and appropriately assign site purchases to the relevant job.

• Conduct weekly contractor and month-end supplier payment runs, which encompass subcontractor statements and insurance verifications.

• Generate deposit invoices and month-end progress claims for councils, schools, and builders, including adjustments and retentions.

• Administer council Request to Claim submissions and evaluations up to the final invoice stage.

• Follow up with debtors and issue statements as required.

• Perform monthly reconciliations of bank and credit card accounts.

• Prepare month-end journals and assist with quarterly stocktaking activities.

• Compile quarterly BAS information and workpapers for the external accountant to complete and submit.

• Provide weekly cash position reports and monthly cost percentage updates to the Director.

⛳️ Requirements

• Minimum of 3 years of practical payroll and accounts experience.

• Familiarity with award-based payroll, including the ability to interpret award conditions, allowances, and leave specifics.

• Proficient in Xero, with strong capabilities in payroll and accounts management.

• Comprehensive understanding of superannuation (including Payday Super), STP, PAYG, payroll tax, and BAS.

• Well-organized, accurate, and capable of effectively following up with project managers and site personnel for necessary information.

• Experience in construction, manufacturing, or project-based environments.

• Knowledge of progress claims or construction invoicing processes.

• Familiarity with a job costing or job management system.

• Experience handling payroll or accounts across multiple entities.

• Comfortable utilizing AI tools and automation to enhance efficiency and accuracy.

• Possess a Certificate IV in Accounting and Bookkeeping or equivalent qualifications.

🏝️ Benefits

• Health Maintenance Organization (HMO), Dental, and Life Insurance coverage for you and one dependent from the first day (with the option to add more dependents).

• Paid Leaves including Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves can be converted to cash on your work anniversary).

• Employee Engagement Activities such as Year-End Parties, Family Days, Team Building events, and more!