Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage various US pay groups across biweekly and semimonthly cycles, including payroll previews, audits, approvals, and funding.

• Verify new hires, terminations, compensation adjustments, retroactive pay, bonuses, commissions, and other one-time earnings.

• Analyze payroll results, investigate discrepancies, and resolve or escalate exceptions prior to submission.

• Calculate and process off-cycle and manual payments, including final paychecks.

• Audit timekeeping records and address missing punches, unapproved time, and exception pay.

• Oversee garnishments, child support orders, tax levies, and other court-mandated deductions.

• Maintain and audit PTO and leave accruals, coordinating payroll treatment for leaves.

• Assist with multi-state payroll tax compliance, agency notifications, registrations, rate updates, and account maintenance.

• Support quarter-end and year-end processes, including W-2 preparation, reconciliation, review, and W-2c corrections.

• Aid in internal and external audits, encompassing 401(k), workers’ compensation, and financial audits.

• Uphold procedures, audit trails, internal controls, approval processes, and segregation of duties.

• Collaborate with Finance on payroll funding, general ledger mapping, journal entries, and account reconciliations.

• Reconcile benefit deductions and carrier invoices; process corrections and manage arrears.

• Work with the People team to ensure employee data integrity and accurate changes.

• Facilitate 401(k) contributions, loan processing, funding, and census reporting.

• Communicate payroll cutoffs, missing inputs, and unresolved exceptions effectively.

• Act as a point of contact for employee payroll inquiries, explaining findings and correction timelines.

• Generate standard and ad hoc payroll reports for Finance, People, and leadership teams.

• Assist in payroll system testing, upgrades, acquisitions, and implementation projects.

• Identify recurring errors and manual tasks, recommend improvements, and support automation initiatives.

• Keep payroll procedures and checklists up to date.

• Report to the Senior Payroll Manager.

⛳️ Requirements

• Minimum of five years of direct US payroll processing experience, including multi-state payroll management.

• Experience in handling multiple pay groups and pay frequencies, specifically biweekly and semimonthly cycles.

• Solid understanding of federal and multi-state wage and hour laws, payroll tax regulations, and pay practice requirements.

• Proven accuracy and attention to detail, with the ability to prioritize competing tasks and adhere to strict payroll deadlines.

• Strong analytical and problem-solving abilities, including skills to investigate discrepancies, reconcile records, and document resolutions.

• Demonstrated discretion in managing confidential compensation and employee information.

• Effective written and verbal communication skills with employees, managers, and cross-functional partners.

• Capability to work independently in a fully remote setting, take ownership of recurring tasks, and escalate risks in a timely manner.

• Experience with Rippling is preferred.

• Familiarity with supporting state and local payroll tax registrations and account setups is preferred.

• Background in healthcare or other multi-site workforce environments with a significant hourly employee population is preferred.

• Experience in supporting payroll through organizational growth, acquisitions, or system implementations is preferred.

🏝️ Benefits

• Competitive pay & equity*

• Fully remote work environment

• Comprehensive health benefits: Medical, dental & vision coverage

• Paid time off

• 401(k) plan with matching contributions

• Paid parental leave

• Home office stipend