Payroll Specialist I

This is a fully remote position, open to applicants in Texas.

📋 Description

• Act as the main SWBC PEO representative and the primary liaison with designated clients and shared employees.

• Address customer service requirements effectively.

• Handle all payroll processes for assigned employees across various states, adhering to weekly, bi-weekly, semi-monthly, and monthly payroll schedules.

• Manage payroll-related accounts and execute multi-state payroll processing.

• Reconcile payroll systems to ensure accuracy in payroll operations.

• Prepare necessary forms, input data into payroll systems, calculate wages and deductions, and maintain payroll records.

• Engage with clients to address payroll inquiries and resolve issues.

• Keep accurate records that support payroll transactions, including adjustments to salaries, deductions, terminations, and changes in personal information.

• Resolve payroll discrepancies and issues in collaboration with clients.

• Process garnishments as required.

• Collect and ensure precise execution of new-hire documentation in payroll and timekeeping systems.

• Maintain W-4 and I-9 documentation for newly hired clients.

• Conduct E-Verify processes.

• Execute other assigned duties as necessary.

⛳️ Requirements

• High school diploma or equivalent is required.

• An advanced degree is considered a plus.

• A minimum of three (3) years of experience in payroll processing, garnishments, general deductions, and W-2 & I-9 maintenance is required.

• Depending on the client payroll processing assignment, at least three (3) years of experience in auto dealership payroll processing, garnishments, general deductions, and W-2 & I-9 maintenance may be necessary.

• Fundamental Payroll Certification (FPC) is preferred.

• Certified Payroll Professional (CPP) is preferred.

• Bilingual candidates are preferred.

• Working knowledge of how to process job-costed and certified payrolls is essential.

• Familiarity with time clock systems is required.

• Understanding of the Department of Labor and Fair Labor Standards Act as they pertain to payroll and overtime is necessary.

• Proficient in using personal computers and payroll database systems.

• Capable of managing routine payroll tasks and effectively communicating outcomes.

• Proficient in MS Excel, Word, and PowerPoint.

• Excellent verbal and written communication skills are essential.

• Strong interpersonal and organizational skills are required.

• Possess strong listening skills with a focus on detail, accuracy, and maintaining confidentiality.

• Must be self-motivated to perform tasks to the best of one’s ability using personal initiative.

• Ability to maintain good relations with others while showing consideration.

• Capable of processing multiple payrolls for various clients with differing payroll schedules.

• Must effectively utilize time to organize and complete tasks within deadlines.

• Ability to multi-task and adapt to changes in a dynamic environment.

• Must be able to sit for extended periods while performing sedentary tasks.

• Must pass pre-employment drug screening.

• SWBC adheres to a policy of not hiring tobacco users as permitted by law.

🏝️ Benefits

• Competitive overall compensation package.

• Emphasis on work/life balance.

• Opportunities for employee engagement activities and recognition awards.

• Awards for years of service.

• Opportunities for career enhancement and growth.

• Access to a Leadership Academy and Mentor Program.

• Support for continuing education and career certifications.

• A variety of healthcare coverage options available.

• Traditional and Roth 401(k) retirement plans offered.

• A lucrative Wellness Program.