Payroll Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Gather, calculate, and enter payroll information into the ADP payroll system.

• Collaborate with medical directors, managers, and physicians to collect payroll data.

• Work alongside Recruiting, HR, and Benefits departments to ensure payroll information is accurate and submitted on time.

• Verify time records and process checks or electronic transfers.

• Calculate and issue quarterly incentive bonuses.

• Validate payroll data and reconcile Payroll Preview report entries.

• Meet wage garnishment requirements and maintain withholding documentation.

• Ensure compliance with federal and state payroll regulations.

• Reconcile payroll items and assist with financial inquiries at the site level.

• Support monthly reconciliations and annual audits of payroll-related accounts.

• Generate regular and ad hoc reports for CEP leadership and MA management.

• Monitor and respond to inquiries through the ticketing system and department phone calls.

• Assist Site Medical Directors with calculations for bonuses and surpluses.

• Aid in audits of internal records, workers' compensation, tax filings, and related documents.

• Participate in updates and testing of Payroll and HRIS systems.

• Support IS&T in the implementation and upgrades of third-party payroll systems.

• Maintain accurate payroll databases, change records, and transaction logs.

• Oversee and review online scheduling information.

• Conduct written and verbal employment verifications.

• Provide payroll history data and records to employees upon request.

• Offer suggestions and feedback to enhance the efficiency of the Payroll/Finance department.

⛳️ Requirements

• 2-3 years of experience in payroll or accounting is required.

• Fundamental understanding of Payroll and Accounting principles.

• Familiarity with specific policies, standards, procedures, and practices relevant to the role.

• Knowledge of mathematical principles.

• Proficient PC skills, including a strong command of Microsoft Office and a good working knowledge of Microsoft Excel.

• Ability to work independently and as part of a dynamic team.

• Capability to demonstrate effective customer service techniques.

• Excellent customer service skills and attention to detail.

• Ability to exhibit data collection, assimilation, and reconciliation skills.

• Capacity to multitask and perform well under pressure.

🏝️ Benefits

• Monthly wellness programs and events, including yoga, HIIT classes, and more.

• Training opportunities to support and enhance your professional development.

• Team-building activities such as virtual scavenger hunts and holiday celebrations.

• Flexible working hours.

• Opportunities to participate in Vituity community events.

• Comprehensive health plan options.

• Coverage for dental, vision, HSA/FSA, life, and AD&D, among others.

• Premium 401(k) retirement savings plan with a $1.20 match for every dollar up to 6%, plus discretionary profit-sharing contributions (eligible January following 18 months of service).

• Generous paid time off starting at 3-4 weeks annually.

• Discounts on student loan refinancing.

• Professional and Career Development Program.

• Inclusion of EAP and travel assistance.

• Wellness program available.

• A purpose-driven culture focused on improving the lives of patients, communities, and employees.

• Annual corporate Success Sharing bonus program based on company performance.