Payroll Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Confirm hours worked and any pay adjustments during each pay period, then record approved information in payroll records.

• Input payroll data into the payroll system, processing and distributing employee pay and earnings statements.

• Examine timesheets, wage calculations, and associated records to identify and rectify payroll discrepancies prior to finalization.

• Manage certified payroll for eligible employees, ensuring adherence to federal contractor payroll regulations.

• Collaborate with People Operations regarding compensation modifications, leaves of absence, and alterations in earnings and deductions.

• Support employees and managers with the company’s timekeeping system and associated procedures.

• Keep updated on final pay and changes in state tax and deduction laws that impact payroll processing.

• Carry out new hire onboarding responsibilities.

• Conduct reference or background checks on current employees as per customer requirements.

• Oversee employee separations, including final pay processing, equipment retrieval, and access termination.

• Work with the employment verification provider and fulfill requests that fall outside the provider’s scope.

• Review and manage employee updates in the HRIS, including demographic changes, benefit selections, and workflows.

⛳️ Requirements

• A minimum of two (2) years of combined experience in payroll processing and HR administration, or an equivalent mix of education, training, and experience.

• Proficient in multi-step payroll processing, encompassing wage and deduction calculations, timekeeping audits, and pay adjustments.

• Experienced in certified payroll processing and compliance with federal contractor regulations, including the Davis-Bacon and Related Acts, McNamara-O’Hara Service Contract Act, and Prevailing Wages.

• Solid understanding of payroll tax and deduction regulations as well as fundamental employment laws, such as FLSA, EEO, and ADA.

• Familiarity with using an HRIS, payroll, or timekeeping platform like Paylocity, ADP, Workday, UKG/Kronos, or similar systems.

• Competence in using Microsoft Excel for reconciliation and reporting tasks.

• Exceptional accuracy and attention to detail, including the aptitude to identify and correct numerical discrepancies.

• Effective written and verbal communication skills, with the capability to articulate pay and policy information to individuals at all levels.

• Ability to manage confidential employee and payroll information discreetly and in line with company data protection policies.

• An Associate’s or Bachelor’s degree in human resources, business, accounting, or a related field is preferred; equivalent experience is accepted.

• Professional certifications such as FPC, CPP, aPHR, PHR, or SHRM-CP are preferred.

• Experience supporting a multi-state workforce or working within a federal government contractor environment is preferred.

• Capability to remain seated for extended periods while working at a computer.

• Proficient in operating a computer and standard office equipment, including frequent data entry and keyboard use.

• Ability to review detailed information on screens and documents for accuracy.

• Capacity to communicate daily via phone, email, video conference, and in-person interactions.

• Availability for a standard 40-hour work week, with potential for increased workload during payroll deadlines and period-end closure.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• Life insurance coverage.

• 401(k) plan with a company match of 100% up to 3% and an additional 50% match on 2%.

• Paid time off benefits.

• 11 paid holidays throughout the year.

• Company equity option available after one year of service.