Payroll Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately process payroll cycles on a weekly, biweekly, or other scheduled basis in a timely manner.

• Utilize Viventium for payroll processing and to maintain precise employee payroll records.

• Review employee time logs, hours worked, overtime, PTO, and other payroll-related data.

• Handle regular pay, overtime, bonuses, commissions, reimbursements, and other relevant payments.

• Update and maintain pay rates, deductions, direct deposit information, and tax withholding details.

• Examine payroll reports and reconcile any discrepancies prior to payroll finalization.

• Investigate and resolve issues related to payroll discrepancies, missing payments, incorrect deductions, and employee payroll inquiries.

• Address payroll-related questions from employees and management.

• Collaborate with HR on hiring, terminations, promotions, compensation adjustments, and changes in employee status.

• Work with Operations and management to confirm employee hours and attendance records.

• Ensure adherence to company policies, tax obligations, wage and hour regulations, and other pertinent requirements.

• Safeguard confidential payroll documentation and records.

• Assist with payroll reporting, audits, reconciliations, and year-end processes.

• Identify and implement improvements to payroll processes, accuracy, and efficiency.

• Support additional HR, Finance, or administrative tasks as needed.

⛳️ Requirements

• Demonstrated experience as a Payroll Specialist, Payroll Administrator, Payroll Coordinator, or in a similar payroll-centric role.

• Preferably possess hands-on experience with payroll processing using Viventium.

• Experience with other payroll or HRIS platforms may be accepted, provided the candidate can quickly adapt to Viventium.

• Solid understanding of employee hours, timekeeping, overtime calculations, payroll deductions and withholdings, PTO and leave tracking, employee compensation adjustments, payroll reporting, and reconciliations.

• Preferred background in processing payroll within logistics, distribution, warehouse, transportation, manufacturing, or other high-volume operational settings.

• Exceptional attention to detail coupled with high accuracy.

• Strong organizational and time-management abilities; capable of meeting stringent payroll deadlines.

• Strong problem-solving aptitude with the capability to investigate and rectify payroll discrepancies.

• Proficient in Microsoft Excel or Google Sheets.

• Competence in managing confidential and sensitive employee information with professionalism and discretion.

• Excellent written and verbal communication skills.

• Ability to work independently while collaborating with HR, Finance, Operations, and other internal teams.

• Reliable computer and noise-cancelling headset.

• Access to a second monitor.

• Stable internet connection along with a backup internet connection.

• Availability to work Monday to Friday, from 9 am to 6 pm US Eastern Standard Time (EST).

🏝️ Benefits

• Opportunity to work in a remote environment.

• Flexibility and convenience of a home-based work setup.

• Collaboration with a diverse international team.

• Provision of a second monitor to enhance productivity (equipment required).

• Support for backup internet connection requirements.