Payroll Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Update payroll transaction records, which include employee withholding and direct deposits, in in-house systems.

• Review and/or input field staff timesheets against customer payroll systems and paper timesheets to ensure accurate compensation and billing.

• Monitor multiple Outlook inboxes on a daily basis and respond promptly and professionally to both internal and field staff.

• Investigate timesheet and payroll discrepancies.

• Provide backup support for other payroll team members' responsibilities as needed.

• Assist colleagues with payroll tasks during processing days.

• Collaborate effectively with cross-functional teammates and leaders.

• Foster positive working relationships with internal staff, field personnel, and external clients/customers.

• Utilize proper email etiquette in all communications.

• Execute additional duties as assigned by management.

⛳️ Requirements

• The minimum educational requirement is a High School Diploma.

• An associate degree or bachelor’s degree in accounting or business is preferred.

• At least 1 year of relevant experience, ideally in an in-house payroll processing setting.

• A minimum of 1 year of experience in a healthcare and/or staffing environment or similar experience is preferred.

• Familiarity with payroll-related practices, including taxes and withholdings.

• Proficiency and experience with ADP WorkforceNow and Bullhorn/BTE are preferred.

• Computer literate with intermediate skills in Microsoft Excel, Word, and Outlook.

• Ability to adhere to instructions and work independently.

• Exceptional written and verbal communication, organizational, and time management abilities.

• Capacity to maintain a calm and professional demeanor during high-pressure situations.

• Effective prioritization and multitasking skills; ability to thrive in a fast-paced environment.

• Capability to build and sustain business relationships.

• Ability to exercise tact, discretion/confidentiality, and independent judgment to analyze and resolve work challenges.

• Proficient use of sensory skills for communication and interaction via telephone, email, video conference, and face-to-face contact.

• Competence in using office equipment such as computers, copiers, scanners, cameras, phones, headsets, keyboards, and mice.

• Ability to sit for extended periods at a keyboard and workstation.

• Capability to lift up to 15 pounds as needed.

🏝️ Benefits

• Health insurance

• Dental insurance

• Vision insurance

• FSA/HSA

• Company-paid life insurance

• 401K with discretionary match

• Paid time off

• Paid parental leave

• Tuition reimbursement