Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Perform biweekly and bimonthly payroll processing and off-cycle payments for all employees and independent contractors, ensuring accuracy from preview through funding and post-payroll validation.

• Manage the configuration and testing of UKG Pro and UKG Workforce Management, including changes to pay rules, setup of earnings and deductions, integration monitoring, release testing, and troubleshooting.

• Enhance payroll procedures by identifying manual processes, error-prone transitions, and reconciliation discrepancies, then designing and implementing effective solutions.

• Oversee daily timekeeping activities, which encompass schedule and pay rule maintenance, resolution of exceptions, and support for managers.

• Create and maintain procedural documentation and provide training for end-users.

• Assist with payroll audits and reconciliations.

• Generate payroll registers, funding reports, and any requested details for Accounting to facilitate month-end closing and audits.

• Aid in the management of state and local tax registrations, notifications, and account upkeep.

• Administer wage garnishments, levies, and support orders.

• Address employee payroll inquiries effectively.

• Prepare for internal and external audits related to payroll controls, processes, and data, including annual financial statement and 401(k) audits.

• Assist with year-end preparation and reconciliation of W-2 and 1099 forms.

• Collaborate with Finance, IT, People Ops, and Care teams on reporting and cross-functional payroll issues.

• Support transitions, implementations, module rollouts, and migrations of HRIS, payroll, and timekeeping systems, including configuration testing, parallel runs, data validation, and post-cutover reconciliation.

⛳️ Requirements

• Over 5 years of multi-state payroll experience in the US, including full-cycle processing for a workforce exceeding 2,000 employees.

• More than 2 years of hands-on experience with UKG Pro and UKG Workforce Management at a configuration level, focusing on pay rules, earnings and deductions, integrations, and release testing — not just end-user experience.

• Direct involvement in at least one payroll, HRIS, or timekeeping implementation, migration, or significant module rollout.

• Proficient understanding of multi-state wage and hour regulations, state and local tax registration, garnishment administration, and year-end W-2 and 1099 reporting.

• Advanced skills in spreadsheet applications and the capability to independently reconcile large data sets.

• A proven history of process improvements, with specific examples of issues identified, changes enacted, and resulting savings.

• CPP or FPC certification is preferred but not mandatory.

• Payroll experience in healthcare, multi-site, or rapidly growing environments is preferred but not a requirement.

• Familiarity with shift-based or clinical scheduling pay rules and premium calculations is preferred but not essential.

🏝️ Benefits

• Performance-based bonus opportunities.

• Potential for stock options.

• Comprehensive benefits package for all full-time, exempt employees.

• Benefits sponsored by Charlie Health.