Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assume primary responsibility for the payroll process, ensuring accuracy, compliance, and timely completion.

• Examine payroll and timekeeping records, including employee hours, pay rates, compensation adjustments, bonuses, reimbursements, deductions, sick leave, and PTO.

• Enter and verify staff hours in NPA while managing payroll-close communications.

• Review drive time, overtime, meal and rest break issues, and address timekeeping discrepancies.

• Maintain employee payroll information in ADP and oversee payroll setup for new hires.

• Research and resolve payroll-related inquiries and discrepancies from employees.

• Assist with payroll audits, reconciliations, reporting, and compliance reviews.

• Calculate and coordinate final paychecks for resignations, terminations, and other separations.

• Manage separation letters, payroll modifications, benefit notifications, and offboarding procedures.

• Oversee and coordinate the daily workflow of HR Assistants.

• Delegate and prioritize HR and payroll administrative tasks while reviewing completed work.

• Train and mentor HR Assistants on HR and payroll processes.

• Act as an escalation point for payroll, timekeeping, employee records, and procedural queries.

• Support HR operations, including employee records, EDD forms, leave documentation, benefits enrollment, and employee communications.

• Maintain payroll and HR trackers, reports, calendars, data logs, procedures, checklists, and internal controls.

• Generate payroll and HR reports for leadership, identifying opportunities for process improvement.

⛳️ Requirements

• At least 3 years of experience in payroll, HR/payroll, or a closely related field.

• Required direct hands-on experience in payroll processing.

• Preferred experience supporting California employees and working with California payroll and wage-and-hour regulations.

• Proven experience in calculating and coordinating final paychecks and employee separations.

• Familiarity with overtime, timekeeping, payroll deductions, paid leave, reimbursements, and payroll recordkeeping.

• Required experience with ADP or a similar payroll system; ADP experience is strongly preferred.

• Preferred experience in coordinating or reviewing the work of HR or payroll support staff.

• Strong analytical abilities and exceptional attention to detail.

• Capability to independently manage deadlines and identify payroll issues prior to finalization.

• Sound judgment with the ability to discern when an issue necessitates management or legal review.

• Excellent customer service skills and professional communication abilities.

• Strong organizational skills with the capacity to handle competing priorities in a dynamic environment.

• Proficient in Google Workspace and Microsoft Excel, including trackers, reports, and payroll-related data management.

• High standards of confidentiality, accountability, accuracy, and professionalism.

• Preferred experience with NPA and EASE.

🏝️ Benefits

• Six paid holidays after one year of employment.

• Accrued sick leave.

• Opportunities for shadowing and hands-on mentorship.

• Medical, dental, and vision insurance for eligible employees working 30 or more hours per week.

• 401(k) retirement plan for eligible employees who have accrued 1,000 hours of service within 12 months.

• Aflac supplemental insurance options available for eligible employees.

• LifeCare Employee Assistance Program.

• LifeMart Employee Discount Program.

• Access to tuition discounts and scholarships with partner universities.

• Opportunities for training and professional growth.