Payroll Manager

This is a fully remote position, open to applicants in Canada, +1 more country.

📋 Description

• Take ownership of scheduled and off-cycle payroll processing in Rippling for over 1,000 W-2 employees across various states.

• Ensure the accuracy of timekeeping, compensation adjustments, garnishments, deductions, and final pay during each payroll cycle.

• Conduct pre- and post-payroll reviews, perform variance analyses, and validate funding.

• Reconcile payroll data with bank statements, tax records, benefits, retirement plans, and general ledger entries.

• Manage approved payments to practice owners and other non-employees, assisting with year-end Forms 1099 reporting.

• Oversee federal, state, and local payroll tax accounts, including registrations, closures, SUI rates, filing frequencies, and authorizations.

• Supervise Rippling filings and payments, addressing tax notices, amendments, penalties, and credits.

• Direct quarter-end and year-end activities, including Forms 941 and 940, W-2/W-3, and relevant Forms 1099.

• Act as the primary point of escalation for payroll inquiries from employees and practice owners.

• Lead insurance reconciliations against enrollments, deductions, and employer contributions.

• Manage 401(k) reconciliations and assist with annual testing, Form 5500 preparation, and independent plan audits.

• Coordinate annual workers' compensation premium audits and drive findings to resolution.

• Serve as the owner of Finni's Rippling system, handling configurations, permissions, reporting, internal controls, role-based access, and audit-ready records.

• Develop the payroll knowledge base as the definitive source of truth for the company.

• Create and implement agentic AI workflows for routine payroll inquiries and sensitive case routing.

• Automate agency notice management, reconciliations, audit preparations, and reporting processes.

• Monitor accuracy, timeliness, and open-notice counts to showcase payroll performance.

⛳️ Requirements

• Minimum of 4 years of practical U.S. payroll experience.

• At least 2 years of experience independently managing full-cycle, multi-state payroll for 500+ W-2 employees (1,000+ preferred).

• Strong understanding of federal, state, and local payroll tax regulations, including SUI, wage-and-hour laws, garnishments, final pay, and year-end reporting.

• Proven experience in maintaining state tax accounts, managing provider-filed returns, and resolving agency notices.

• Familiarity with quarter-end and year-end processing, payroll accounting, internal controls, and general ledger reconciliation.

• Practical experience with benefits, 401(k), and workers' compensation reconciliations or audits.

• Proficient in Rippling or another modern payroll and HRIS platform.

• Advanced skills in Excel or Google Sheets, with confidence in handling large payroll datasets.

• Evidence of utilizing AI or automation tools to create and implement effective solutions.

• Must be based in the United States or Canada.

• Availability to work during core U.S. business hours and adhere to strict payroll deadlines.

• Certified Payroll Professional (CPP) designation is a plus.

• Experience with Rippling administration or implementation is also advantageous.

• Background in healthcare, ABA, multi-clinic, multi-entity, or managing large hourly-workforces is preferred.

• Familiarity with payment programs for practice owners or other non-employees at scale is beneficial.

• Experience in building knowledge bases, automating workflows, or developing AI-enabled tools within payroll or finance is a plus.

• Must possess legal authorization to work in Canada without any current or future visa sponsorship from Finni Health.

🏝️ Benefits

• Equity.

• Significant autonomy and direct access to company leadership.

• Chance to establish a modern, AI-first payroll operation.

• Opportunity to contribute to the growth of provider-led ABA practices and enhance their care delivery.

• Reasonable accommodations provided throughout the hiring process.