Payroll, Finance Assistant

This is a fully remote position, open to applicants in California, +4 more states.

📋 Description

• Accurately process semimonthly payroll in a timely manner.

• Collaborate with Human Resources to review timecards and pinpoint discrepancies prior to payroll finalization.

• Address inquiries related to compensation, deductions, and pay stubs.

• Maintain well-organized payroll records and supporting documentation.

• Identify and escalate any unusual adjustments, discrepancies, or unresolved payroll concerns.

• Monitor and categorize company expenses, credit card transactions, and employee reimbursements.

• Collect, organize, and maintain digital copies of receipts and supporting documentation.

• Follow up on missing receipts and incomplete expense submissions.

• Ensure that company purchases and reimbursements are accompanied by complete supporting records.

• Recognize coding or documentation discrepancies and direct questions to Finance leadership.

• Input approved expenses, bills, and transactions into QuickBooks Online.

• Allocate expenses to the appropriate accounts, classes, and projects.

• Assist with monthly bank and credit card reconciliations.

• Aid in the preparation of basic financial reports and supporting schedules.

• Support the month-end close process by gathering documentation, reviewing transactions, and resolving routine discrepancies.

• Maintain clean and organized electronic records to support internal review and audit readiness.

• Work collaboratively with Finance and Human Resources teams during scheduled hours.

• Meet recurring Finance deadlines while ensuring dependable availability during critical payroll-processing times.

⛳️ Requirements

• High school diploma or equivalent is mandatory.

• Coursework or an associate degree in Accounting, Finance, Business Administration, or a related field is preferred.

• 1-2 years of experience in payroll, bookkeeping, accounts payable, finance administration, or a similar role is preferred.

• Previous experience in payroll processing is strongly preferred.

• Familiarity with QuickBooks Online and Microsoft Excel is required.

• Strong numerical accuracy and exceptional attention to detail are essential.

• Excellent organizational skills and the ability to follow through on tasks.

• Ability to identify discrepancies, investigate routine issues, and know when escalation is necessary.

• Capability to manage confidential payroll, banking, employee, and company financial information appropriately.

• Comfortable in learning and working across payroll, HR, and electronic document-management systems.

• Must be available during business hours in the central and mountain time zones.

• A reliable and professional remote workspace that enables focused work, effective communication, and confidentiality of information is required.

🏝️ Benefits

• Fully remote position.

• CRP covers 85% of medical, dental, and vision insurance.

• 12 paid federal holidays.

• Paid Time Off (PTO).

• Paid sick leave.

• 401(k) retirement plan.

• Life insurance.

• First-Time Home Buyers Assistance Program.

• Continuing Education Assistance.

• Career growth and advancement opportunities.

• A mission-driven organization where your work contributes to teams making a positive impact every day.