Payroll Coordinator

This is a fully remote position, open to applicants in Illinois, +1 more state.

📋 Description

• Compile payroll data from sources such as Kronos and manual adjustment forms.

• Manage weekly and biweekly payroll for both non-exempt and exempt personnel.

• Evaluate deductions, confirm totals, audit computed wages, and ensure payroll precision.

• Address and resolve moderately complex payroll inquiries from associates.

• Handle off-cycle check requests.

• Maintain and document modifications to payroll data within the HRIS system and/or Service Central ticketing system.

• Download payroll information to an external payroll service provider for pay card and/or direct deposit processing.

• Distribute paycheck statements.

• Enter additional pay, time-off, and W-4 exemption modifications based on submitted documentation.

• Assist managers and associates with inquiries regarding time reporting and payroll procedures.

• Collaborate with the HR Department on payroll policy matters such as overtime and vacations.

• Support annual audits and other accounting tasks assigned by the manager.

• May provide training and serve as a resource for less experienced payroll staff.

⛳️ Requirements

• High school diploma or General Education Diploma (GED) is required.

• An Associate's Degree in Accounting or Business is preferred.

• At least one year of experience processing payroll for a multi-state organization is preferred.

• Familiarity with HRIS/Payroll database systems, such as PeopleSoft, Ceridian, or ADP is preferred.

• FPC or CPP certification is advantageous but not mandatory.

• Strong oral and written communication skills along with attention to detail are essential.

• Working knowledge of payroll regulations, FLSA, multi-state payroll tax, and child support is preferred.

• Willingness to work occasional weekends, evenings, or nights if necessary for shift coverage.

• Capability to lift up to 25 pounds.

• Requires interaction with co-workers, residents, or vendors.

🏝️ Benefits

• Medical, Dental, and Vision insurance.

• 401(k) plan.

• Associate assistance program.

• Employee discounts.

• Referral program.

• Early access to earned wages for hourly associates (excluding CA).

• Optional voluntary benefits including ID theft protection and pet insurance.

• Paid Time Off.

• Paid holidays.

• Company-provided life insurance.

• Adoption assistance.

• Disability coverage (short and long term).

• Flexible Spending Accounts.

• Health Savings Account.

• Optional life and dependent life insurance.

• Additional voluntary benefits including accident, critical illness, hospital indemnity insurance, and legal plan.

• Tuition reimbursement.

• Qualified associates who have been with the company for at least a year may receive up to $725 advanced for naturalization Form N-400 application costs, minus applicable taxes and withholdings.

• Opportunities for professional development.

• Ongoing programs focused on overall health and wellness.