Payroll Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately process weekly, biweekly, or other scheduled payroll cycles in a timely manner.

• Utilize Viventium for payroll processing and to maintain precise employee payroll records.

• Review employee time logs, hours worked, overtime, PTO, and various payroll-related details.

• Handle regular pay, overtime, bonuses, commissions, reimbursements, and other relevant payments.

• Update and maintain pay rates, deductions, direct deposit information, and tax withholding data.

• Examine payroll reports and resolve discrepancies prior to finalizing payroll.

• Investigate and address payroll discrepancies, missing payments, incorrect deductions, and employee payroll issues.

• Address payroll inquiries from employees and management.

• Collaborate with HR regarding new hires, terminations, promotions, compensation adjustments, and changes in employee status.

• Work with Operations and management to confirm employee hours and attendance.

• Ensure adherence to company policies, tax obligations, wage and hour regulations, and other pertinent requirements.

• Safeguard confidential payroll documentation and records.

• Assist with payroll reporting, audits, reconciliations, and year-end processes.

• Identify areas for improvement in payroll processes, accuracy, and efficiency.

• Provide support to HR, Finance, and administrative functions as necessary.

⛳️ Requirements

• Demonstrated experience as a Payroll Specialist, Payroll Administrator, Payroll Coordinator, or in a comparable payroll-centric position.

• Preferably hands-on experience with payroll processing using Viventium.

• Experience with other payroll or HRIS platforms may be acceptable, with the ability to swiftly learn Viventium.

• Strong comprehension of employee hours and timekeeping, overtime calculations, payroll deductions and withholdings, PTO and leave tracking, employee compensation adjustments, payroll reporting, and reconciliations.

• Preferred experience in processing payroll within logistics, distribution, warehouse, transportation, manufacturing, or similar high-volume operational environments.

• Exceptional attention to detail and accuracy.

• Excellent organizational and time-management abilities; capacity to meet stringent payroll deadlines.

• Strong problem-solving aptitude and capability to investigate and rectify payroll discrepancies.

• Proficient in Microsoft Excel or Google Sheets.

• Ability to manage confidential and sensitive employee information with professionalism and discretion.

• Strong written and verbal communication skills.

• Capacity to work independently while engaging collaboratively with HR, Finance, Operations, and other internal teams.

• Reliable computer, noise-canceling headset, second monitor, stable internet connection, and a backup internet connection.

• Availability to work Monday to Friday, 9 am to 6 pm US Eastern Standard Time (EST).

🏝️ Benefits

• Flexible and convenient remote working environment.

• Opportunity to work from home.

• Collaboration with an international team.

• Requirement for a reliable computer and noise-canceling headset.

• Second monitor to enhance productivity.

• Stable internet connection is mandatory.

• Backup internet connection is also required.