Payroll and Benefits Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the complete payroll processing cycle for the US and Canada, ensuring accuracy and punctuality for each pay period.

• Act as the primary contact for payroll in the UK and France, collaborating with third-party payroll service providers.

• Maintain payroll records in Rippling, including updates related to employee changes, pay modifications, and terminations.

• Investigate and assist in resolving payroll tax notifications related to unemployment insurance and withholding.

• Reconcile payroll and benefits, encompassing payroll deductions, benefits invoices, and entries in the general ledger.

• Assist in compliance audits by preparing necessary payroll and benefits documentation for the Finance and People Operations teams.

• Manage leave request submissions and verify initial eligibility against company policy.

• Coordinate the impact of leave on payroll processing.

• Monitor the status of leave cases and oversee logistics for returning to work.

• Collaborate with People Operations on compliance assessments for complicated or ambiguous leave cases.

• Address employee inquiries regarding benefits enrollment, coverage, and plan specifics.

• Process adjustments to benefits linked to qualifying life events.

• Provide support for open enrollment logistics as necessary.

⛳️ Requirements

• 3–5 years of experience in payroll processing, including multi-state payroll management in the US.

• Preferred experience with Canadian payroll; a willingness to develop expertise in this area is required.

• Strong preference for experience with Rippling or a similar HRIS/payroll platform.

• Familiarity with US leave legislation (FMLA, state paid leave/PFML) is preferred.

• Proven experience in researching and resolving payroll tax notifications (SUI, withholding) directly with tax authorities or through a payroll provider.

• Exceptional attention to detail and capability to manage sensitive and confidential information.

• Ability to collaborate effectively across departments with Finance and external vendors.

• Experience working with international payroll vendors is advantageous (UK/France).

• Candidates must meet relevant employment eligibility criteria; the employer participates in E-Verify.

🏝️ Benefits

• Medical Insurance

• Dental Insurance

• Vision Insurance

• 401(k) retirement plan with company match (annual dollar cap applied)

• Flexible time off plan

• 15 paid holidays

• Sick leave (amount varies by state requirements and is at least the minimum required by any state)

• Short-term and long-term disability

• Life insurance

• Paid parental leave

• Reasonable accommodations throughout the hiring process