Human Resources Generalist

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Assist in the entire employee lifecycle and manage HR programs and policies.

• Work collaboratively across departments on people processes and initiatives, emphasizing continuous improvement and a positive employee experience.

• Oversee the complete new hire onboarding process, which includes generating offer letters, candidate evaluations, pre-employment screenings, trackers, ADP setup, orientation, onboarding materials, surveys, and 30/60/90-day follow-ups.

• Organize monthly performance management processes, reviews, anniversary notifications, and promotion announcements.

• Handle changes in the employee lifecycle such as hiring, promotions, transfers, leaves, and terminations; update HRIS and ADP records, Jira tickets, and stock option trackers.

• Conduct monthly audits for dual employment and manage subsequent follow-ups.

• Assist with HR metrics, reporting, data requests, and maintaining accurate employee lifecycle records.

• Offer backup support for timecards, open enrollment, benefits management, compliance documentation, Slack moderation, and annual bonus file preparation.

• Provide level 1 support for employee relations and coaching for managers.

• Drive employee engagement initiatives and manage the monthly People Team newsletter.

• Facilitate EOR hiring and onboarding processes in Canada, Australia, Japan, and other international regions.

• Occasionally work adjusted schedules for Japan-related HR operations and coordinate activities across different time zones.

• Assist with or occasionally lead termination discussions and the full-cycle offboarding process.

• Utilize artificial intelligence tools to enhance HR processes and boost efficiency.

• Provide backup for payroll coordination, timecard support, input for compensation changes, PTO tracking, distribution of incentive plans and commission statements, and assist with state payroll tax/unemployment reporting.

• Offer backup for benefits management, including tracking and processing payments for HSA/FSA.

• Maintain HR onboarding documents, IT materials, policies, process documentation, and ensure compliant employee records.

• Oversee the creation, deployment, and completion tracking of harassment training.

• Support documentation and reporting for SOC, ISO, IL5, and 401(k) audits.

⛳️ Requirements

• 2-5 years of experience in HR positions, focusing on payroll, benefits, and compliance.

• Familiarity with HR laws, regulations, and best practices.

• Exceptional communication and interpersonal abilities.

• Capability to uphold confidentiality and manage sensitive information discreetly.

• Proficiency in HRIS (Human Resources Information Systems) and ATS (Applicant Tracking Systems).

• Basic knowledge of Excel and GSuite.

• Strong problem-solving abilities and meticulous attention to detail.

• Outstanding organizational and time management skills.

• Ability to juggle multiple tasks and prioritize effectively in a fast-paced environment.

• Team-oriented with a collaborative and proactive mindset.

• Flexibility and adaptability to change.

• Flexible schedule, especially as onboarding may occur during US evening hours for our Japanese/AU employees.

• Bachelor’s degree in human resources, business administration, psychology, or a related field (preferred).

• SHRM/HRCI Certification (any level) (preferred).

• Strong skills in MS Office, particularly Excel and Word (preferred).

• Knowledge of California, Colorado, and Illinois-specific HR laws (preferred).

• Experience with HR laws outside of the US (preferred).

• Reside in the Chicagoland area (preferred).

🏝️ Benefits

• Medical, Dental & Vision (inclusive of domestic partnerships).

• Employer-Paid Life Insurance & Employee/Spouse/Child Supplemental Life.

• Voluntary Short/Long Term Disability Insurance.

• 401k (Roth/Traditional).

• A generous PTO plan that recognizes your commitment and tenure (including paid Bereavement/Jury Duty, etc.).

• Above-market annual bonuses.