Patent Docketing Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the integrity, administration, monitoring, and daily operations of the firm’s U.S. and international patent prosecution docket.

• Review and assess incoming and outgoing correspondence related to U.S., PCT, and foreign patent prosecutions.

• Identify, calculate, enter, update, clear, and monitor statutory and procedural deadlines.

• Collaborate with BHIP Hills A.I. to ensure that responsible team members are informed of necessary actions.

• Oversee the intake and triage of correspondence from the USPTO, WIPO, foreign associates, clients, and practitioners.

• Verify bibliographic details, priority claims, application statuses, and outstanding deadlines using official patent systems.

• Conduct quality control audits and reconcile docket information against official records and source documents.

• Investigate discrepancies and facilitate resolutions to issues.

• Prepare and maintain reports on deadlines, pending actions, portfolio statuses, and related data.

• Set up and verify docket records for new applications, clients, and transferred matters.

• Reconstruct prosecution histories and pinpoint outstanding obligations and deadlines when necessary.

• Enhance docketing procedures, checklists, controls, and workflows.

• Provide accurate portfolio information and valuable insights to patent practitioners and prosecution paralegals.

• Obtain signatures on filing and patent prosecution documents.

• Prepare and file U.S. and international patent applications and prosecution documents, including declarations, assignments, powers of attorney, petitions, IDSs, and any necessary supporting documents.

⛳️ Requirements

• Extensive experience in independently docketing U.S. and international patent prosecution matters.

• Ideally 4+ years of experience in patent prosecution support, with considerable responsibility for docket management.

• Proficiency in identifying and calculating patent prosecution deadlines from source correspondence.

• Knowledge of statutory deadlines, reminders, and patent prosecution extensions.

• Familiarity with the lifecycle of U.S., PCT, and foreign patent applications and prosecution events.

• Experience utilizing Patent Center, WIPO/PATENTSCOPE, EPO Register, Global Dossier, and foreign patent office databases.

• Experience with a dedicated IP docketing system is required.

• AppColl experience is strongly preferred.

• Familiarity with Trello, Microsoft Office, Google Workspace, and modern project management tools is beneficial.

• Ability to locate bibliographic and prosecution information across various jurisdictions.

• Capability to manage multiple deadlines while clearly communicating issues, risks, and necessary actions.

• Ability to self-direct, prioritize tasks, follow through, and take ownership of results.

• Previous experience in a remote or distributed work environment is advantageous.

• Exceptional attention to detail and accuracy is essential.

• Willingness to learn filing procedures to provide backup support.

• Possess a highly collaborative, people-first approach.

• Must be a dedicated W-2 team member; we are not seeking overflow docketing work or contract engagements.

• Must operate from a location in the U.S. with a reasonably well-connected internet.

🏝️ Benefits

• Fully remote work.

• Flexible workweek.

• Guaranteed 40 hours per week for a salaried full-time position.

• Straight-time overtime compensation for hours exceeding 40 per week.

• 401k with matching contributions.

• Paid time off.

• Profit sharing.