Partnership Marketing Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Organize and maintain shared files, trackers, and libraries of promotional materials.

• Arrange stakeholder meetings, create agendas, and disseminate notes along with action items.

• Input and uphold campaign trackers, budgets, and timelines utilizing Excel, Word, and PowerPoint.

• Format and review documents related to sponsorship and promotions for accuracy.

• Oversee routine correspondence for promotions.

• Prepare and document audit and record-keeping materials.

• Assist in the execution of promotional strategies for music, sports, and live-event initiatives.

• Develop and sustain campaign timelines, launch plans, channel specifications, and approval processes.

• Gather promotional information and transform campaign goals into briefs.

• Create content for entry pages, social media platforms, and promotional materials.

• Submit artwork requests and create entry pages using the internal system.

• Collect and systematize winner documentation, conducting initial completeness checks and identifying discrepancies.

• Manage communication with winners and obtain affidavits along with necessary paperwork.

• Coordinate event requirements, such as tickets, venue details, and winner communications.

• Monitor entry periods, manage prize procurement, shipping logistics, and fulfillment timelines.

• Develop repeatable processes, trackers, templates, and documentation.

• Oversee sponsor assets across digital and social platforms to ensure compliance with contracted obligations.

• Organize materials for the monthly partnership marketing newsletter.

• Review asset tracking links and compile regular sponsor performance reports.

• Assist in competitive and landscape analysis of sponsorship activities.

⛳️ Requirements

• Bachelor's degree.

• Previous experience in a marketing support or coordinator capacity.

• Fundamental understanding of sports marketing and sponsorship principles.

• Excellent organizational abilities and meticulous attention to detail.

• Strong project management capabilities, including ownership of timelines, prioritization, follow-through, and risk assessment.

• Proficient with common productivity, presentation, spreadsheet, communication, and project-tracking tools, including Google, Microsoft, and Canva.

• Eagerness to learn new software and reporting platforms.

• Clear, concise, and professional communication skills, both written and verbal.

• Ability to manage sensitive and confidential documentation.

• Willingness for a flexible schedule and adeptness at adapting to competing priorities and projects.

• Familiarity with sponsorship, promotions, or sweepstakes procedures is a plus.

• Basic knowledge of design tools, including Canva and Photoshop, is advantageous.

• Enthusiastic and driven.

• Resourceful, innovative, forward-thinking, and committed to excellence.

🏝️ Benefits

• Flexible schedule.

• Temporary part-time position of up to 15 hours per week for a one-year term.

• Equal employment opportunity.

• Reasonable accommodations for disabilities, pregnancy, and religious needs.