Paralegal – Corporate & Regulatory Compliance

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare, submit, and monitor state and federal regulatory filings for Midi and its associated professional entities under the supervision of an attorney.

• Assist with state-level filings for professional entities, including formations, changes in ownership and officers, and other necessary updates.

• Aid in the preparation and upkeep of healthcare regulatory applications, renewals, and supporting documentation.

• Maintain a centralized compliance calendar for filing deadlines, renewals, annual reports, and ongoing obligations.

• Research state filing requirements and procedures, highlighting changes or issues for attorney review.

• Oversee registered agent services across all jurisdictions and manage the routing of service of process and government notifications.

• Ensure entities remain in good standing while managing corporate records, minute books, entity charts, and officer and director lists within the entity management system.

• Draft governance documents and provide support for board meetings.

• Administer Midi’s equity program and keep capitalization records in Carta or a similar platform.

• Process equity grants, exercises, cancellations, transfers, and terminations; monitor vesting and 83(b) documentation.

• Coordinate 409A valuations and stock-based compensation reporting.

• Assist with financings, secondary transactions, diligence requests, data rooms, signature packets, and closing documents.

• Serve as a liaison between Legal and Finance on matters related to entities, equity, audits, taxes, contracts, and expenditures.

• Manage tax payments, filing fees, registered agent invoices, legal vendor invoices, budget tracking, and spending reports.

• Support audit requests and maintain records of intercompany agreements, payments, and Finance-related contract obligations.

⛳️ Requirements

• A minimum of 5 years of experience as a corporate paralegal in a law firm, in-house legal department, or both.

• Practical experience with entity management across multiple states, including handling annual reports, foreign qualifications, and registered agent coordination.

• Direct experience in equity administration using Carta, Shareworks, or a comparable platform.

• Familiarity with Finance functions related to audits, tax filings, equity reporting, or legal expenditures.

• Experience in healthcare, digital health, or other regulated industries is highly desirable, especially with professional entities or healthcare licensing filings.

• Background at a venture-backed or rapidly growing company is an advantage.

• Proficient in Google Workspace or Microsoft Office, Slack, and e-signature platforms.

• Comfort with entity management systems, CLM tools, and AI tools is a significant plus.

• All candidates must be authorized to work in the United States without any current or future sponsorship requirements.

• A Bachelor’s degree or paralegal certificate is preferred.

🏝️ Benefits

• Equity

• Medical coverage

• Dental coverage

• Vision coverage

• 401(k)

• Flexible paid time off

• Parental leave

• New-hire equipment stipend

• Monthly remote-work stipend