Operations & Procurement Specialist

This is a fully remote position, open to applicants in Colorado, +1 more state.

📋 Description

• Oversee and facilitate procurement activities, which encompass sourcing, purchasing, vendor selection, and managing contracts.

• Supervise purchasing operations for medical, office, facility, and operational supplies across various locations.

• Evaluate purchasing trends and expenditure patterns to uncover opportunities for cost reduction, standardization, and enhanced operational efficiency.

• Assist with vendor assessments, pricing evaluations, negotiations, contract renewals, and service agreements.

• Pinpoint opportunities to consolidate vendors and refine purchasing strategies.

• Maintain procurement documentation, contracts, purchasing records, and vendor-related files.

• Act as the primary liaison for vendor relationships and manage vendor performance.

• Coordinate vendor onboarding, implementation, compliance requirements, and issue resolution processes.

• Monitor vendor performance and service delivery to ensure adherence to contractual obligations and organizational standards.

• Organize operational projects, facility repairs, maintenance, equipment installations, and site-related initiatives.

• Collaborate with internal stakeholders, vendors, contractors, property managers, and service providers.

• Assist with lease administration, renewals, office relocations, site expansion projects, and facility enhancements.

• Track facility and real estate expenses, timelines, and project milestones.

• Support the planning and coordination of new locations, renovations, relocations, and readiness for occupancy.

• Develop project plans, timelines, milestones, and implementation schedules.

• Coordinate activities across departments and monitor project status, deliverables, risks, and dependencies.

• Facilitate communication among stakeholders and ensure accountability among project participants.

• Provide regular updates and status reports regarding projects to leadership.

⛳️ Requirements

• Bachelor's degree in Business Administration, Operations Management, Supply Chain Management, Healthcare Administration, Real Estate, or a related field is preferred.

• An equivalent combination of education and relevant experience will be considered.

• A minimum of four (4) years of experience in operations, procurement, supply chain, vendor management, healthcare administration, facilities management, project coordination, real estate administration, or a related field.

• Proven experience in coordinating cross-functional projects and managing various stakeholders.

• Familiarity with vendors, contracts, purchasing processes, and operational workflows.

• Experience in supporting facilities, construction, relocation, or real estate-related projects is preferred.

• Background in the healthcare industry is preferred but not mandatory.

• In-depth knowledge of procurement, purchasing, contract administration, and vendor management principles.

• Understanding of operational processes, facilities management, and real estate coordination.

• Exceptional project management and organizational skills, with the ability to prioritize and handle multiple initiatives concurrently.

• Proven ability to establish timelines, define milestones, track progress, and ensure timely project completion.

• Capability to hold stakeholders accountable and drive projects toward successful completion.

• Strong negotiation, relationship-building, and vendor management skills.

• Excellent analytical, problem-solving, and decision-making capabilities.

• Strong verbal and written communication skills, with the ability to collaborate effectively at all organizational levels.

• Proficiency in Microsoft Excel and other business productivity applications.

• Ability to work independently, apply sound judgment, and adapt in a fast-paced environment.

• Strong attention to detail, organization, and follow-through.

🏝️ Benefits

• Eligible for an annual bonus based on individual and/or company performance.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401(k).

• Paid time off (PTO).

• Employee Assistance Program (EAP).