Operations, Finance Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of comprehensive payroll operations and financial administration.

• Execute two payroll cycles monthly utilizing Wise.

• Assess timesheets, invoices, reimbursements, bonuses, deductions, and payroll modifications.

• Create payroll approval summaries and maintain payroll reports alongside the Contractor Masterfile.

• Process adjustments to contractor rates and compensation changes.

• Assist with month-end reconciliation, financial reporting, and recordkeeping activities.

• Oversee Stripe subscriptions and manage recurring billing.

• Prepare and reconcile client invoices while addressing any billing discrepancies.

• Maintain Monday.com boards, operational trackers, shared documentation, and HR/finance records.

• Organize regular operational meetings and administrative requests.

• Aid leadership with operational projects and cross-functional initiatives.

• Manage contractor onboarding, offboarding, check-ins, engagement initiatives, anniversaries, and recognition.

• Handle contractor agreements, tax forms, background checks, and compliance documentation.

• Track PTO, contractor records, and employment changes.

• Act as the main point of contact for payroll and operational inquiries.

• Develop Standard Operating Procedures (SOPs) and enhance operational workflows and documentation.

• Identify repetitive tasks suitable for automation and implement solutions using AI, Zapier, Make, or similar tools.

• Construct dashboards and operational reports.

• Suggest and apply process improvements that boost efficiency and support company growth.

⛳️ Requirements

• Minimum of 3 years of experience in Operations, Payroll, Finance, HR Operations, Bookkeeping, or Business Administration.

• Experience supporting a U.S.-based company, startup, or distributed remote team.

• Familiarity with processing payroll, contractor payments, client billing, or financial reconciliations.

• Strong spreadsheet proficiency and exceptional attention to detail.

• Experience with Wise, Stripe, QuickBooks, Monday.com, or comparable business systems.

• Excellent written English and professional communication skills.

• Ability to manage recurring deadlines independently in a fast-paced environment.

• Background in process improvement, including documenting workflows or creating operational systems.

• Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field.

• Preferred: experience with contractor-based or remote-first organizations.

• Preferred: experience in developing SOPs and operational documentation.

• Preferred: experience with Zapier, Make, Google Apps Script, or AI workflows.

• Preferred: experience in creating dashboards or KPI reporting.

• Preferred: understanding of payroll compliance and client billing processes.

🏝️ Benefits

• Competitive compensation.

• Regular payday in USD, twice a month.

• Company-provided laptop.

• Flexible remote work from home.

• Milestone gifts and birthday treats.

• Team offsites, meetups, virtual town halls, and international paid travel.

• Supportive professional network for learning, growth, and connection.

• Global networking opportunities with international teams across 12 countries.

• Mentorship, advocacy, and support.

• Opportunities for raises, promotions, and scope increases.