Operations Coordinator

This is a fully remote position, open to applicants in Poland.

📋 Description

• Assist in implementing the Global Portfolio & Innovation strategy.

• Gather and analyze portfolio data from various global projects.

• Generate regular reports on portfolio performance and insights.

• Update and maintain Power BI dashboards for benefits monitoring.

• Offer data-driven suggestions to aid decision-making processes.

• Oversee the central portfolio storage in SharePoint/shared drives.

• Keep governance templates, frameworks, and documentation current.

• Organize portfolio review cycles and compile reporting materials.

• Monitor tasks and ensure follow-up with stakeholders.

• Assist in the integration of new initiatives into the portfolio.

• Ensure benefits are tracked across all initiatives.

• Compare planned performance against actual results.

• Identify and report on variances and risks.

• Create and enhance presentations for executive audiences.

• Craft narratives for senior stakeholders while incorporating leadership feedback.

• Aid in the design and documentation of the portfolio management process.

• Enhance templates, tools, and governance practices.

• Contribute to initiatives focused on process optimization and innovation.

⛳️ Requirements

• Bachelor’s degree in Business, Finance, Engineering, or a related discipline.

• 2–4 years of experience in PMO, portfolio coordination, business analysis, or operations.

• Proficient in data analysis, reporting, and dashboard management.

• Familiarity with multinational or shared services settings.

• Advanced skills in Excel (data consolidation, financial tracking, analysis).

• Proficient in PowerPoint (executive-level presentations).

• Experience with Power BI / data visualization is preferred.

• Strong financial acumen and analytical mindset (budgets, forecasting, variance analysis).

• Organized, detail-oriented, and capable of managing multiple priorities.

• Excellent communication skills for engaging with stakeholders in a global context.

🏝️ Benefits

• Employees have the option to work remotely.

• Flexible scheduling and work arrangements.

• Ongoing learning opportunities through SGS University and Campus.

• Comprehensive benefits platform available.

• Multinational workplace with colleagues from diverse backgrounds.

• Potential for career advancement into PMO / Portfolio Manager or Transformation roles.