Meeting Event Manager II

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the primary liaison and trusted advisor for designated clients.

• Oversee programs and events from the initial planning phase to on-site execution.

• Coordinate schedules, deliverables, and operational specifics.

• Manage event budgets and financial aspects, including forecasting, expense monitoring, supplier contract negotiations, and profitability targets.

• Lead and guide cross-functional project teams.

• Source, negotiate, and manage relationships with hotels, audio-visual partners, DMCs, air providers, and other external suppliers.

• Conduct site evaluations.

• Collaborate with clients and internal teams on program strategy and implementation.

• Maintain proactive and transparent communication throughout the lifecycle of each program.

• Supervise on-site event execution, foresee challenges, resolve issues in real-time, and ensure an exceptional client experience.

• Handle VIP logistics and special projects.

• Assist in proposal development, renewals, and the cultivation of ongoing client relationships through operational insights and strategic input.

⛳️ Requirements

• A bachelor's degree or equivalent practical experience.

• 3+ years of experience leading large-scale, complex event programs from start to finish, including planning, budget management, supplier negotiations, cross-functional team leadership, and on-site execution.

• 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related roles in hotels, conventions, or sales.

• Experience with international destinations is an advantage.

• Strong understanding of comprehensive program and event management, including budget responsibility and financial forecasting.

• Proven capability to build, manage, and sustain robust client relationships founded on trust and service excellence.

• Excellent written and verbal communication skills, with experience and confidence in presenting to clients and stakeholders.

• Ability to juggle multiple projects while remaining organized, adaptable, and detail-oriented.

• Strong technical skills, including proficiency in Microsoft Office and the capacity to quickly learn new systems and tools.

• 30% travel required.

• Must have authorization to work permanently in the U.S.; sponsorship is not available.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• Disability insurance.

• Paid parental leave.

• 401(k).

• Tuition reimbursement.

• Paid time off.

• Year-end holiday closure.

• Flexible work environment.

• Work-life balance flexibility.

• Employee well-being support.