Event Manager

This is a fully remote position, open to applicants in India.

📋 Description

• Take ownership of each event from start to finish, encompassing scope, timeline, suppliers, delivery, invoices, and post-event review.

• Develop and manage project plans alongside task owners, specifying dates and dependencies using monday.com.

• Oversee the comprehensive event calendar, detailing events, owners, and significant dates.

• Collaborate with Marketing, Academics, and Operations to coordinate registration launches, presenter confirmations, resource transfers, and communication milestones.

• Secure venues and suppliers, addressing room specifications, audiovisual needs, catering, printing, and signage.

• Daily monitor Eventbrite registrations to make decisions regarding capacity, waitlists, and additional sessions.

• Draft detailed run sheets outlining minute-by-minute activities with assigned owners and provide briefings to on-site teams.

• Gather attendance data and feedback, handle supplier invoices, prepare post-event reports, and incorporate improvements into future plans.

• Create Contour's event delivery playbook, featuring reusable project plans and run sheet templates, along with a review process.

• Report directly to the Chief Marketing Officer and coordinate events executed in Australia from India.

⛳️ Requirements

• 4 to 6 years of experience in managing projects or events, with full accountability for the timeline.

• Proven experience delivering projects that rely on collaboration with individuals who do not report directly to you.

• Proficient in following up and escalating issues as necessary.

• Exceptional written communication skills.

• Organized document and data management practices.

• Ability to work effectively across the time difference between India and Australia.

• Willingness to be available during live events.

• Nice to have: experience running events remotely in locations where you were not physically present.

• Nice to have: background in education, exams, or working with student and family audiences.

• Nice to have: practical experience with monday.com, Eventbrite, or HubSpot.

• Nice to have: experience in negotiating with venues and suppliers.

🏝️ Benefits

• Fully remote position available anywhere in India.

• Flexible work hours to accommodate the time difference between India and Australia, ensuring availability during live events.

• Compensation information provided early in the hiring process.

• Opportunities for career advancement from operational roles to leadership positions.

• Engaging planning tasks and cultural discussions integrated into the hiring process.