Media Finance Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the daily financial management of client media investments across various channels such as television, radio, out-of-home, digital, and more.

• Act as a financial liaison among Media, Client Finance, and Agency Accounting teams.

• Ensure accurate billing for client media services.

• Reconcile vendor invoices and facilitate their corresponding payments.

• Maintain reporting on budget versus actual expenditures.

• Monitor unbilled media costs for month-end accruals.

• Serve as the finance contact for Media Planning and Buying teams.

• Oversee accounts payable for processing vendor invoices and resolving discrepancies.

• Participate in regular financial meetings and provide updates on account finances.

• Highlight risks related to budgets, billing delays, unreconciled balances, and process control challenges.

• Assist with internal, client, and external audit requests.

• Generate recurring reports comparing budget versus actual figures for Media and Finance leadership.

• Reconcile vendor invoices with executed media activities.

• Investigate discrepancies related to quantity, timing, coding, and delivery in collaboration with media buyers and vendors.

• Track vendor credits, make goods, revisions to invoices, billing adjustments, and resolve disputed amounts.

• Coordinate billing approvals with the Media Planning and Buying teams.

• Prepare client media bills in accordance with approved media plans, authorizations, billing schedules, and contractual obligations.

• Verify billing amounts against authorized budgets, media orders, and campaign timelines.

• Address inquiries regarding media invoices, billing statuses, and supporting documents.

• Maintain a comprehensive billing calendar and tracking system.

• Identify and escalate issues related to billing delays, absent approvals, and inadequate documentation.

⛳️ Requirements

• Experience with Mediaocean platforms, particularly Prisma, is preferred but not mandatory.

• Proficiency in Microsoft Excel or Google Sheets is essential.

• Must have legal authorization to work in the United States.

• Candidates must indicate if future visa sponsorship will be necessary.

🏝️ Benefits

• Enjoy a fully remote work setup.

• Benefit from equal opportunity employment policies.