Marketing Traffic Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Develop project boards in Monday.com categorized under the appropriate program.

• Establish Dropbox folders utilizing a standard sub-folder structure.

• Collect and arrange reference materials within project folders.

• Confirm team assignments, scope definitions, and approval of estimates prior to project kickoff.

• Aggregate estimates from team members into a single document for review by the project owner.

• Assign tasks to specialists according to their skillset and availability.

• Oversee timelines, dependencies, and tracking of deliverables for multiple concurrent client projects.

• Perform initial quality control on deliverables before they are reviewed by the project owner.

• Manage the routing of deliverables through the approval process.

• Track hours against approved estimates and ensure compliance with budget check-in protocols.

• Identify out-of-scope work for separate estimation and approval.

• Raise alerts on overdue deliverables.

• Monitor cross-account capacity and highlight any resource limitations.

• Proactively address operational bottlenecks.

• Validate deliverables post-deployment, checking links, forms, and overall functionality.

• Generate weekly account reports detailing project status, hours logged, deadlines, and key items requiring attention.

• Communicate directly about approvals and status updates with a human touch.

• Consolidate review items into prioritized communications with links and necessary actions.

• Report on completed tasks, ongoing work, obstacles, and items needing attention.

• Ensure final deliverables align with the original scope.

• Confirm that files are organized and named appropriately.

• Reconcile hours worked against approved estimates.

• Document lessons learned throughout the project.

⛳️ Requirements

• Minimum of 3 years of experience in agency operations, project management, or traffic coordination.

• Proven ability to coordinate multiple projects simultaneously at scale (10+ concurrent projects).

• Proficiency in project management tools (Monday.com, Asana, or similar) with a quick-learning capability for new systems.

• Experience in configuring project management tools beyond basic functionalities — including automations, alerts, dashboards, and integrations.

• Knowledge of budget tracking — monitoring hours against approved estimates and identifying variances before they escalate into issues.

• Quality control and verification skills — ensuring deliverables meet requirements for completeness and accuracy.

• Experience in coordinating efforts across creative, marketing, or professional services teams.

• Comfortable collaborating within a contractor-based team environment.

• Proactive communicator — addressing issues early rather than after deadlines have passed.

• Currently utilizing AI tools (Claude, Gemini, ChatGPT, or equivalent) in your workflow.

• Availability for communication during Eastern business hours.

• Resume showcasing relevant experience in marketing traffic management.

• Desired hourly rate must be included with application.

• Responses to application questions are required.

🏝️ Benefits

• Fully remote work — operate from anywhere while communicating during Eastern business hours.

• Established agency — operational since 2009 with professional contractor relationships.

• Defined operating model — comprehensive playbook, approval chains, and set communication standards.

• Collaborative team environment — consisting of 10-15 specialists in strategy, design, content, paid advertising, and web development.

• Engaging coordination work — managing multiple concurrent clients with real budgets and deadlines.

• AI-focused workplace — team actively employs Claude, Gemini, ChatGPT, and other AI tools in everyday tasks.

• No micromanagement — clear expectations are set, allowing you to work autonomously as we trust your judgment.

• Flexible execution hours based on your schedule.

• Variable hours contingent upon workload demands.