Marketing Coordinator, US Hours

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage marketing shared inboxes.

• Address internal and external marketing inquiries.

• Handle intranet communications, including posts, updates, and requests.

• Monitor messages and inquiries through the company's social media channels.

• Schedule and coordinate meetings for both internal and external parties.

• Maintain the marketing calendar, project tracker, task assignments, and deadline alerts.

• Follow up with team members and vendors regarding assignments and timelines.

• Manage Salesloft contacts, campaigns, email distributions, follow-ups, and performance metrics.

• Assist in implementing and maintaining the company's CRM system.

• Organize incoming leads, assign ownership, track follow-ups, and ensure accurate record-keeping.

• Coordinate with vendors, request quotes, place orders, and monitor production and delivery.

• Order business cards, branded materials, and marketing supplies.

• Manage the distribution of the monthly newsletter.

• Prepare PowerPoint presentations, Excel reports, trackers, and other marketing materials.

• Create and edit basic designs using Canva, including presentations, social media graphics, flyers, and promotional items.

• Assist with updates to the WordPress website, including pages, blogs, images, links, forms, and other content.

• Support various marketing projects such as expos, events, advertising, and social media initiatives.

• Maintain organized marketing folders and document the locations of marketing assets.

• Utilize ChatGPT and Microsoft Copilot for research, communication, content development, and enhancing productivity.

• Develop detailed prompts, review, fact-check, edit, and refine AI-generated content.

• Ensure accuracy, grammar, brand consistency, and quality in all work reviewed.

• Manage company contacts, lead lists, vendor information, and internal communications with confidentiality.

• Take responsibility for assignments, communicate task statuses, and proactively identify potential issues.

⛳️ Requirements

• Minimum of two years of experience in marketing operations, marketing coordination, project coordination, administration, or a related field.

• Exceptional written and verbal communication skills in English.

• Strong organizational, time-management, and follow-up abilities.

• Capability to independently manage multiple projects and deadlines.

• High attention to detail and a commitment to delivering accurate work.

• Proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

• Ability to utilize Excel for trackers, contact lists, reporting, data organization, and basic formulas.

• Basic skills in Canva design.

• Experience with large language model tools such as ChatGPT and Microsoft Copilot.

• Proficiency in writing effective AI prompts, providing context, reviewing AI-generated content, verifying accuracy, and revising final outputs.

• Experience in creating professional presentations, reports, trackers, and internal communications.

• Ability to work effectively during Pacific Time business hours.

• Reliable internet connection and suitable remote working environment.

• Preferred experience with Salesloft, ZoomInfo, HubSpot, Salesforce, or other CRM or lead management platforms.

• Preferred experience in managing email campaigns and contact lists.

• Familiarity with WordPress or other content management systems is a plus.

• Familiarity with social media platforms, analytics, and performance reporting is preferred.

• Basic knowledge of digital marketing, lead generation, and marketing KPIs is a plus.

• Preferred experience in coordinating vendors, orders, events, or expo projects.

• Basic photo or video editing experience is an advantage.

• Updated resume, portfolio link, relevant work samples, and a description of relevant experience are required for application.

🏝️ Benefits

• Remote work arrangement.

• Monday through Friday schedule during Pacific Time business hours.

• Occasional additional or weekend hours may be necessary based on business requirements.