Marketing Coordinator – Events

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the execution of events from the planning stage to follow-up, managing schedules, registrations, vendors, conference booths, travel arrangements, shipping, materials, run-of-show specifics, and lead transitions.

• Act as the primary operational contact for designated in-person conferences and events.

• Collaborate with both internal teams and external vendors.

• Provide on-site assistance as required.

• Support large B2B conferences, school and partner visits, as well as ongoing virtual events.

• Develop event playbooks, checklists, timelines, and standardized procedures.

• Proactively identify missing information, dependencies, and potential risks.

• Monitor event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics.

• Manage assigned marketing and cross-functional projects in ClickUp or similar platforms.

• Maintain visibility of project ownership and deadlines.

• Assist with basic marketing communications, editing, and quality assurance checks.

⛳️ Requirements

• Approximately 1–3 years of relevant experience in event coordination, marketing operations, project management, or a similar field.

• Relevant internships and equivalent hands-on experience are encouraged.

• Direct experience in coordinating live events, such as conferences, trade shows, webinars, school events, or partner engagements.

• Proven ability to manage timelines, vendors or stakeholders, registrations, supplies, schedules, and adapt to last-minute changes.

• Excellent written and verbal communication skills.

• Reliable follow-through and meticulous attention to detail.

• Confidence in collaborating across various teams.

• Comfortable using project management tools to monitor tasks and deadlines, or a quick learner of new systems.

• Willingness to travel domestically up to 15–20% of the time.

• A bachelor’s degree in a related field is beneficial, but not mandatory.

• Experience in the education sector or EdTech, along with familiarity with ClickUp, Asana, or Monday.com, are advantageous but not essential.

🏝️ Benefits

• Remote work flexibility.

• Up to 15–20% domestic travel, including occasional trips to the office.

• Significant ownership of event operations.

• Opportunities to create repeatable processes.

• Collaborative work with Marketing, Sales, Academics, and other departments.

• Equal Opportunity Employer dedicated to fostering an inclusive environment.