Marketing Coordinator, Events

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Take charge of logistics for conferences, dinners, field events, and various marketing initiatives from the planning phase to execution.

• Assist in crafting innovative event experiences, including booth designs, activations, promotional items, and other unique elements to create memorable interactions.

• Transform concepts into reality by identifying vendors, options, requirements, timelines, and subsequent steps.

• Oversee event registrations, vendors, venues, shipping, booth materials, signage, promotional items, attendee lists, and other essential event details.

• Create and manage event timelines, workback plans, and comprehensive checklists.

• Collaborate with Sales on event attendance, pre-event requirements, lead capture, and post-event follow-up activities.

• Supervise marketing vendors to ensure that deliverables are met on schedule.

• Coordinate the production and inventory of promotional items, collateral, and other marketing materials.

• Maintain the marketing and events calendar, ensuring organization of owners, deadlines, and dependencies.

• Assist in executing customer marketing and additional marketing programs as required.

• Help streamline recurring tasks into straightforward, scalable processes as the Marketing team expands.

⛳️ Requirements

• 2–4+ years of experience in event marketing, marketing coordination, field marketing, or a related field.

• A creative mindset with enthusiasm for discovering unique ways for a brand to differentiate itself.

• Strong sense of agency, ownership, and resourcefulness, with the capability to solve problems, locate appropriate resources, and advance work independently without detailed direction.

• Outstanding project management and organizational abilities.

• Keen attention to detail and commitment to follow-through across multiple simultaneous projects.

• Proficient in managing vendors, deadlines, and logistics autonomously.

• Excellent written and verbal communication skills, capable of coordinating with both internal teams and external partners.

• Comfortable working in a fast-paced startup environment where priorities may shift rapidly.

• Experience in coordinating conferences, trade shows, dinners, or other B2B events is beneficial, but we prioritize your ability to learn quickly and execute effectively over specific event types.

• Familiarity with B2B SaaS or technology is an advantage.

🏝️ Benefits

• Comprehensive medical, dental, and vision insurance coverage.

• 401(k) plan.

• Parental leave policy.

• Unlimited paid time off along with company holidays.

• Quarterly offsite events.

• Equipment stipend provided.