Marketing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with the daily administrative tasks for the SOVRA TRX Marketing team, which includes tracking projects, coordinating meetings, documenting activities, and following up on tasks.

• Monitor marketing budgets, process purchase requests, manage invoices, evaluate supplier quotes, and handle approvals.

• Keep project schedules, task lists, status updates, and timelines organized and current.

• Coordinate with third-party vendors for printed materials, promotional items, branded apparel, signage, event supplies, and other marketing production requirements.

• Oversee supplier quotes, timelines, proofs, production schedules, delivery specifications, and final files.

• Assist in tracking inventory and ordering of branded materials, merchandise, clothing, and event supplies.

• Ensure that printed and promotional items are consistent with SOVRA brand standards and program specifications.

• Manage the Association Tracker and liaise with external association contacts for upcoming deliverables.

• Aid in project management for campaigns, collateral, events, association initiatives, and internal marketing requests.

• Perform quality assurance checks to ensure brand consistency, proper formatting, spelling accuracy, functional links, version control, and production precision.

• Make minor design updates to existing assets, templates, presentations, handouts, and collateral.

• Organize marketing files, creative briefs, production trackers, and shared resources for the team.

• Provide assistance with basic video editing or production support when necessary.

⛳️ Requirements

• A Bachelor’s degree or diploma in Marketing, Communications, Business Administration, Project Management, or a related field, or equivalent professional experience.

• 2–5 years of experience in marketing coordination, project management, administrative support, supplier management, or a similar position.

• Strong organizational capabilities with the ability to handle multiple projects, deadlines, vendors, and details at once.

• Experience in tracking budgets, invoices, purchase orders, supplier quotes, or project costs is essential.

• Comfort in working with third-party suppliers, print vendors, promotional product providers, or event-related vendors.

• Excellent verbal and written communication skills, with a keen attention to detail and accuracy.

• Authorization to work in the United States; please note that SOVRA does not sponsor work visas or transfers.

• Basic knowledge of design tools such as Adobe Creative Suite, Canva, or similar platforms is advantageous.

• Video editing experience is a plus but not mandatory.

• Familiarity with marketing in HubSpot is an asset but not a requirement.

• Experience in a software company or government setting is beneficial.

• A background in procurement is a plus, though not required.

🏝️ Benefits

• Comprehensive health and medical coverage.

• Paid time off.

• A structured learning and development program.

• Paid parental leave.

• Remote work arrangement.