Marketing Associate

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the daily logistics for industry conferences, trade shows, scientific meetings, and various events.

• Manage registrations, booth needs, sponsorship obligations, shipping timelines, promotional materials, and vendor deadlines.

• Keep event planning trackers, expense and budget documentation, and execution checklists up to date.

• Liaise with event organizers, vendors, designers, and internal teams to ensure timely preparations.

• Prepare materials for events and assist with pre-event promotion and post-event lead follow-up.

• Attend specific conferences and trade shows as necessary.

• Create, test, and implement email marketing campaigns.

• Write and edit email content, social media posts, event promotions, and other brief marketing materials.

• Oversee campaign schedules while managing content, design, review, and deployment deadlines.

• Maintain mailing lists and assist with contact data updates, audience targeting, and lead nurturing efforts.

• Prepare and coordinate assets for email, web, LinkedIn, and other relevant channels.

• Analyze campaign performance and identify opportunities for enhancing future campaigns.

• Maintain the overall marketing calendar and track significant deliverables.

• Manage timelines with designers, printers, agencies, suppliers of promotional items, and other marketing vendors.

• Keep a library of marketing collateral, templates, presentations, and digital assets organized.

• Oversee the review and approval process of customer-facing materials with scientific experts, designers, and internal reviewers.

• Ensure that the business development team has access to up-to-date campaign materials, event resources, presentations, and sales collateral.

• Enhance marketing trackers, templates, workflows, and processes as the department evolves.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree in marketing, communications, business, life sciences, or a related field, or equivalent relevant experience.

• 0–2 years of relevant experience; recent graduates are encouraged to apply, and internships, student organizations, and significant academic projects are considered.

• Proven ability to organize projects with multiple components and strict deadlines.

• Excellent written communication skills and strong proofreading abilities.

• Proactive work ethic, including the ability to identify next steps, follow up on outstanding items, and keep stakeholders informed.

• Capacity to manage multiple priorities and adapt to changing schedules or requirements.

• Proficient in PowerPoint and Excel, with a willingness to learn new tools and platforms.

• Openness to travel for selected conferences and industry events.

• Comfortable collaborating with colleagues across time zones, including teams in the United States and China.

• Willingness to travel up to 10–20% for conferences and events.

• Regular travel by airplane and automobile for business purposes is required.

• Ability to communicate effectively, both orally and in writing, with customers, management, and coworkers, individually and in group settings.

• Frequent use of telephone and email for communication.

• Good manual dexterity for operating common office equipment.

• Visual and auditory capabilities, with or without correction.

🏝️ Benefits

• Fully remote work option.

• Full-time/exempt position.

• Opportunity to attend selected conferences and trade shows.

• Potential to take on greater responsibilities as experience is gained.