Manager, Medical Affairs Congress Planning and Execution – CNS

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute the congress strategy for the CNS portfolio by developing annual congress plans, workplans, timelines, responsibilities, and deliverables.

• Oversee the congress calendar, monitoring submission deadlines, embargo dates, registration, and logistical milestones.

• Organize Otsuka’s scientific presence at congresses, which includes sponsored symposia, educational sessions, investigator meetings, booths, press activities, and media engagement support.

• Manage pre-congress, on-site, and post-congress checklists while serving as an on-site point of contact as necessary.

• Handle congress budgets, purchase orders, invoices, vendors, agencies, scopes of work, deliverables, and timelines.

• Assist the Congress Steering Committee with agendas, materials, and action tracking.

• Implement virtual and hybrid congress solutions as instructed.

• Coordinate, route, and finalize scientific presentations and materials in collaboration with cross-functional partners.

• Oversee review workflows, content versions, approvals, compliance standards, and publication embargoes.

• Align congress activities with publication planning.

• Manage KOL engagement, speaker and faculty arrangements, investigator meetings, advisory boards, venues, agendas, and materials.

• Schedule scientific exchange meetings with external experts.

• Maintain trackers and dashboards to monitor activities, deadlines, and expenditures.

• Gather and report congress KPIs and post-congress metrics.

• Prepare post-congress summaries and lessons learned.

• Develop and enhance operating processes, templates, and planning cadence.

• Share insights on congress trends and competitor activities relevant to execution.

• Contribute to best practices for participation in virtual and hybrid congresses.

⛳️ Requirements

• A bachelor’s degree in nursing, pharmacy, life sciences, public health, or another healthcare/scientific discipline is required.

• 2–5 years of experience in pharmaceutical, biotechnology, medical communications, clinical research, or healthcare settings.

• Capability to manage timelines, budgets, and vendors for multiple simultaneous projects.

• Experience in supporting scientific communications, medical education, congress activities, publications, or Medical Affairs initiatives.

• An advanced healthcare or scientific degree is preferred (PharmD, RN/BSN, MSN, NP, PA, MPH, PhD, or equivalent).

• Experience in the CNS therapeutic area is preferred.

• Ability to comprehend, interpret, and convey scientific and clinical data.

• Exceptional project management skills, including timeline management, budget tracking, and vendor oversight.

• Strong attention to detail and the ability to manage multiple congresses and deadlines concurrently.

• Familiarity with medical, legal, and regulatory review processes for scientific materials.

• Knowledge of digital and virtual congress platforms.

• Strong written and verbal communication skills.

• Ability to interact professionally with key opinion leaders and scientific experts.

🏝️ Benefits

• Comprehensive medical, dental, vision, and prescription drug coverage.

• Company-provided basic life insurance.

• Accidental death and dismemberment insurance.

• Short-term and long-term disability insurance.

• Tuition reimbursement.

• Student loan assistance.

• Generous 401(k) match.

• Flexible time off.

• Paid holidays.

• Paid leave programs.

• Additional company-provided benefits.

• Incentive opportunities.