Logistics – Event Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and oversee logistics for in-person, virtual, and hybrid events, including peer-learning gatherings, training sessions, webinars, and site visits to TANF agencies.

• Handle venue arrangements, virtual meeting platforms, catering services, audiovisual requirements, registration processes, and communication with attendees.

• Organize travel logistics and reimbursements for staff, federal partners, and invited guests, ensuring compliance with federal travel regulations.

• Prepare, compile, and distribute materials for events, including agendas, name badges, and participant packets in collaboration with the communications and graphics teams.

• Manage event calendars, invitation lists, RSVPs, and evaluations and reporting after events.

• Ensure all events are compliant with accessibility standards (ADA/Section 508), language access, and federal meeting regulations.

• Monitor event budgets and vendor contracts, reconciling expenses in coordination with the Project Manager.

• Offer on-site and virtual support during events, addressing issues as they arise.

⛳️ Requirements

• Proven experience in coordinating professional events, training sessions, or gatherings, including both virtual and hybrid formats.

• Knowledge of the TANF program and the government and grantee audiences relevant to this project.

• Understanding of marriage and family-strengthening topics sufficient to create precise, relevant materials.

• Excellent organizational, vendor-management, and multitasking abilities with remarkable attention to detail.

• Familiarity with federal travel, meeting, and accessibility standards.

• Competence in using registration, survey, and virtual event platforms.

• Bachelor’s degree in event management, hospitality, communications, business administration, or a related area, or equivalent experience.

• At least four years of experience in event and logistics coordination, ideally within a government, nonprofit, or human services environment.

• Certification as a Meeting Professional (CMP) or a similar credential is preferred.

• Experience in supporting federally funded conferences, technical assistance convenings, or grantee events is preferred.

• Experience in coordinating logistics across multiple sites or states is preferred.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and continued education.

• Collaborative and supportive work environment.

• Flexible work arrangements.