Legal Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Manage client intake procedures

• Prepare and dispatch engagement letters for signatures

• Establish and oversee legal matters within Clio and Notion

• Organize and manage client folders in OneDrive

• Assist with engagement letter follow-ups, collections tracking, and billing activities

• Maintain shared and personal inboxes to achieve an “Inbox Zero” standard

• Sort, flag, and respond to standard messages

• Arrange meetings for new clients and ensure Partners are adequately prepared

• Organize and store documents in OneDrive and Notion per established guidelines

• Ensure document consistency and accessibility across various systems

• Collaborate with IT support to address document and OneDrive concerns

• Compile prospective-client lists utilizing LinkedIn Navigator

• Send LinkedIn connection requests from attorney profiles

• Withdraw connection requests that are over three months old

• Schedule and publish LinkedIn posts once or twice a week

• Assist in planning conferences and law firm retreats, including travel arrangements, accommodations, registrations, agendas, and programming

• Help with routine updates and maintenance for the WordPress website

• Perform additional administrative tasks as assigned

⛳️ Requirements

• Proficient in English (C1/C2) with strong grammar and written communication abilities

• Over 5 years of experience as a Paralegal / Legal Assistant, ideally in a law firm

• Alternatively, a recent law school graduate with a minimum of 2 years of experience in a law firm

• Familiarity with client intake and onboarding processes

• Experience in case/matter management

• Proficient in legal document and file management

• Experience with engagement letters and client follow-up tasks

• Background in supporting Attorneys/Partners and scheduling

• Exceptional attention to detail, organization, reliability, and follow-through

• Ability to adhere to established procedures and manage repetitive administrative tasks

• Strong written communication skills and responsiveness

• Quick learner of new technology tools and comfortable using systems like Clio, Notion, and OneDrive

• Familiarity with Clio, Notion, OneDrive, LinkedIn Navigator / Sales Navigator, WordPress, billing/collections support, and event/travel coordination are advantageous

🏝️ Benefits

• Opportunity to work remotely from Mexico

• Full-time employment status

• Emphasis on work/life balance

• Supportive and sustainable professional environment

• Opportunities for professional growth and meaningful legal work