Legal Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Professionally manage client intake processes

• Prepare and dispatch engagement letters for client signatures

• Establish and sustain legal matters within Clio and Notion

• Organize and maintain client folders in OneDrive

• Assist with follow-ups on engagement letters, collections, and tracking

• Aid in billing responsibilities

• Oversee shared and individual inboxes to achieve an “Inbox Zero” standard

• Sort, prioritize, and respond to standard messages

• Arrange meetings for new clients and ensure that Partners are adequately prepared

• Systematically organize and save documents in OneDrive and Notion according to established folder and naming conventions

• Ensure uniformity and accessibility of documents across various systems

• Collaborate with IT support to resolve document and OneDrive issues

• Compile lists of prospective clients using LinkedIn Navigator

• Dispatch LinkedIn connection requests from attorney LinkedIn profiles

• Remove LinkedIn connection requests that are older than three months

• Schedule and post on LinkedIn 1–2 times weekly

• Assist in conference organization, including travel arrangements, accommodations, and registration

• Facilitate planning for law firm retreats, covering travel, lodging, agendas, and programming

• Support routine updates and maintenance of the WordPress website

• Perform ad hoc administrative tasks as directed

⛳️ Requirements

• Proficient in English at C1/C2 level with exceptional grammar and written communication abilities

• Over 5 years of experience as a Paralegal or Legal Assistant, ideally within a law firm

• Alternatively, a recent law school graduate with a minimum of 2 years of law firm experience

• Familiarity with client intake and onboarding procedures

• Experience in case and matter management

• Knowledge in legal document and file management

• Background in managing engagement letters and client follow-ups

• Experience in supporting attorneys and scheduling

• Strong attention to detail, organization, reliability, and follow-through

• Capacity to adhere to established processes and manage repetitive administrative tasks with accuracy and consistency

• Excellent written communication skills and responsiveness

• Willingness to learn and utilize Clio, Notion, and OneDrive

• Familiarity with Clio, Notion, OneDrive, LinkedIn Navigator/Sales Navigator, WordPress, billing/collections support, and event/travel coordination is preferred or considered a plus

🏝️ Benefits

• Option for remote work

• Full-time employment status

• Support for work/life balance

• A positive and sustainable professional environment

• A values-driven workplace culture

• Opportunities for meaningful impact and client empowerment

• Professional development and growth prospects

• Constructive feedback provided

• Promotion of a healthy workplace culture