Legal Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Manage the intake process for clients

• Prepare and dispatch engagement letters for signatures

• Establish and uphold legal cases in Clio and Notion

• Organize and manage client folders within OneDrive

• Assist with the follow-up on engagement letters and track collections

• Aid in billing-related tasks

• Oversee shared and personal inboxes to achieve an “Inbox Zero” standard

• Sort, flag, and handle routine communications

• Arrange meetings for new clients and assist Partners in preparation

• Organize and archive documents in OneDrive and Notion

• Ensure document consistency and accessibility across various systems

• Collaborate with IT support regarding document and OneDrive issues

• Compile lists of prospective clients using LinkedIn Navigator

• Send LinkedIn connection requests from attorney profiles

• Withdraw connection requests that are older than three months

• Schedule and post on LinkedIn 1–2 times weekly

• Assist in logistical arrangements for conferences and law-firm retreats, including travel, accommodation, registration, agendas, and programming

• Support regular updates and maintenance of the WordPress website

• Perform other administrative tasks as needed

⛳️ Requirements

• Proficient in English with strong grammar skills

• Over 5 years of experience as a Paralegal or Legal Assistant, ideally in a law firm

• Alternatively, a recent law school graduate with a minimum of 2 years of experience in a law firm

• Familiarity with client intake and onboarding processes

• Experience in case and matter management

• Background in legal document and file management

• Knowledge in handling engagement letters and client follow-ups

• Experience in supporting attorneys/partners and scheduling

• Strong attention to detail, organizational skills, and ability to follow through

• Capable of adhering to established procedures and managing repetitive administrative tasks

• Excellent written communication skills and responsiveness

• Comfortable with learning and utilizing Clio, Notion, and OneDrive

• Preferred/plus: Experience with LinkedIn Navigator/Sales Navigator, WordPress, billing/collections support, and event/travel coordination

🏝️ Benefits

• Flexible remote work options

• Emphasis on work/life balance

• Supportive and sustainable professional environment

• Healthy workplace culture

• Opportunity to make a meaningful impact and empower clients

• Participation and support for law firm retreats

• Involvement in conferences with support provided