Legal Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Professionally manage client intake processes

• Draft and dispatch engagement letters for client signatures

• Create and oversee legal matters within Clio and Notion

• Establish and maintain client folders in OneDrive

• Provide assistance with engagement letter follow-ups, collections tracking, and billing tasks

• Administer shared and individual inboxes aiming for an “Inbox Zero” standard

• Schedule meetings for new clients and ensure that Partners are adequately prepared

• Organize and manage documents in OneDrive and Notion in accordance with established policies

• Collaborate with IT support regarding document and OneDrive-related issues

• Generate prospective client lists using LinkedIn Navigator

• Send connection requests from attorney accounts on LinkedIn and remove requests older than three months

• Schedule and publish LinkedIn posts once or twice a week

• Assist with logistics for conferences and law firm retreats, including travel arrangements, accommodations, registrations, agendas, and programming

• Aid in routine updates and maintenance of the WordPress website

• Perform other administrative tasks as assigned

⛳️ Requirements

• Proficiency in English (C1/C2) with exceptional grammar and written communication skills

• Over 5 years of experience as a Paralegal / Legal Assistant, preferably within a law firm

• Alternatively, a recent law school graduate with a minimum of 2 years of experience in a law firm setting

• Familiarity with client intake and onboarding processes

• Experience in case/matter management

• Competence in legal document and file management

• Background in handling engagement letters and client follow-ups

• Experience in supporting attorneys/partners and scheduling

• Highly organized, detail-oriented, dependable, and responsive

• Capability to adhere to established procedures and effectively manage repetitive administrative tasks

• Comfort in learning and utilizing Clio, Notion, OneDrive, LinkedIn Navigator / Sales Navigator, and WordPress

• Preferred experience in billing and collections support

• Preferred background in event and travel coordination

🏝️ Benefits

• Competitive salary and benefits package

• Opportunities for professional development and growth

• Collaborative and supportive work environment

• Flexible work arrangements