Junior People Operations Specialist

This is a fully remote position, open to applicants in Poland.

📋 Description

• Take charge of the onboarding process from the moment an offer is signed until integration is complete, which includes setting up access, completing questionnaires, creating 1:1 pages, establishing first-week plans, and conducting check-ins on days 7 and 30.

• Prepare and manage offer letters, as well as coordinate agreements for B2B contractors.

• Ensure signed agreements are filed in the agreements register.

• Oversee and maintain records, documents, and HR administration for new hires.

• Develop comprehensive onboarding documentation, guidelines, SOPs, and checklists.

• Create AI-driven workflows for drafting offer letters, preparing onboarding checklists, and addressing new-hire inquiries.

• Utilize LinkedIn Recruiter to source candidates for execution roles.

• Conduct initial screening calls using scorecards after performing application knockout checks.

• Organize scheduling, candidate notes, and responses within Recruitee.

• Distribute and monitor test tasks and manage payments related to these tasks.

• Streamline recruiting workflows by leveraging Recruitee triggers, templates, AI-assisted initial screenings, and Notion workflows.

• Monitor key metrics such as time from offer to contract, readiness for day-one access, response times, and completeness of candidate notes.

⛳️ Requirements

• At least 1 year of direct recruitment experience, including sourcing candidates on LinkedIn and conducting screening calls independently.

• Proven experience in managing onboarding, offers, or contracts, with the ability to illustrate how you maintain organization in complex processes.

• Familiarity with ATS and daily use of AI tools, supported by specific examples.

• Strong proficiency in written English.

• Quick and clear written communication skills, with the capability to escalate blockers on the same day.

• Ability to work full CET hours, Monday through Friday.

• Comfortable with B2B contractor agreements.

• Good judgment and the capacity to address situations not covered by standard checklists.

• Experience with Recruitee and Notion is advantageous.

• Familiarity with hiring remotely and internationally across LatAm, Europe, and Asia is a plus.

• Experience in creating automations such as ATS triggers or AI workflows is a bonus.

• In-house experience at a rapidly growing company is preferred.

• Daily familiarity with tools like LinkedIn Recruiter, Recruitee, Notion, Claude, ChatGPT, Loom, and Fireflies.

🏝️ Benefits

• 13th salary granted after 90 days.

• Fully remote work environment.

• Paid time off provided.

• Opportunities for growth: your responsibilities expand alongside the company's growth.

• Join a young, ambitious team at a company experiencing 3x annual growth, where individuals who contribute to building the systems they operate in can advance.