Junior AP Specialist – Part-time

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Establish new vendor profiles and gather onboarding documents such as Form W-9 and tax information.

• Keep vendor master files updated and accurate.

• Review, assess, and investigate purchase orders, vendor invoices, and goods receipts.

• Ensure proper general ledger coding, accurate pricing, and necessary management approvals.

• Record vendor invoices and journal entries.

• Manage electronic payment processes.

• Reconcile vendor statements with general ledger accounts.

• Conduct daily and weekly bank transaction reconciliations.

• Assist in developing cash flow and payment forecasts for leadership.

• Carry out AP aging reviews and create cash forecasts.

• Generate ad hoc reports and reconciliations for management.

• Maintain and enhance accounting systems and workflows.

• Collaborate with accounting team members and client stakeholders.

• Report directly to the Company Controller and participate in client meetings and updates during US Eastern Time working hours.

⛳️ Requirements

• Bachelor’s Degree in Accounting or Finance.

• A minimum of 1–3 years of demonstrated experience as an AP specialist, Accountant, or Bookkeeper.

• Strong understanding of AP processes, GL account coding, bank reconciliations, and financial reporting principles.

• Advanced proficiency in Excel, including pivot tables, lookups, SUMIF functions, and macros.

• Required availability for updates and meetings during US Eastern Time working hours.

• Exceptional verbal and written communication abilities.

• Organized, self-motivated, detail-oriented team player.

• Proactive and capable of taking initiative without constant supervision.

• Experience serving US-based clients or familiarity with US GAAP and tax processes is preferred.

• Practical experience with ERP systems such as QuickBooks Online, NetSuite, or AppFolio is preferred.

• Basic competency in using AI/prompting tools; strong prompting skills are a plus.

• Legally eligible to work remotely as a freelancer or contractor based in the Philippines.

• Natural-born Filipino citizen or foreign national with a valid work visa or permit to work legally in the Philippines.

• Must have a computer or laptop capable of meeting work requirements.

• Reliable home internet connection with speeds of at least 200–300 Mbps.

• A quiet, distraction-free home work environment.

• Willingness to work graveyard shifts or adapt to changing US schedules.

• Overtime must receive prior approval from the client.

🏝️ Benefits

• Work from home.

• Guaranteed minimum of 2 hours per shift each workday.

• US holidays off.

• Potential paid sick leaves upon renewal.

• Potential paid vacation leaves upon renewal.

• Potential HMO health insurance upon renewal.

• Potential 13th-month pay upon renewal.

• Compensation and local HR/administrative support provided by Big Ideas Social Media Inc.