Junior Accountant, Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process invoices in the Accounts Payable (AP) system, ensuring accurate coding and categorization on a daily basis.

• Issue virtual cards and appropriately code expenditures in the AP system.

• Review invoices and receipts to ensure compliance.

• Follow up with both employees and vendors for any missing information.

• Handle employee reimbursements efficiently.

• Monitor payment deadlines and follow up on any outstanding or delayed invoices.

• Manage the AP inbox, respond to vendor inquiries, resolve any discrepancies, and clarify payment terms.

• Prepare bank and wire payments through the banking portal.

• Establish and maintain vendor records, including the collection of W-9 forms and proper legal names.

• Review AP system users, verifying departmental coding and the completeness of the user list.

• Assist with reconciliations of AP-related balance sheet accounts.

• Support the annual audit by retrieving AP-related documentation.

• Organize files for the finance and accounting team.

• Adhere to and enhance documented processes, proposing improvements for efficiency.

• Develop skills in month-end close and reconciliation tasks.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.

• Basic knowledge of accruals, general ledger coding, and reconciliations.

• Highly organized with a strong attention to detail.

• Proficient in Excel, including lookups, pivot tables, and basic formulas.

• Capable of following instructions closely and taking thorough notes.

• Resourceful and able to utilize past examples and documentation effectively.

• Exhibits proactive communication and escalates issues promptly.

• Acts with integrity, maintaining confidentiality of sensitive financial information.

• Strong academic performance is preferred, such as a GPA of 3.5+ on a 4.0 scale, Latin honors, or Dean’s List recognition.

• 0–2 years of experience in accounting; experience in AP or an accounting internship is preferred.

• Familiarity with NetSuite, Ramp, Airbase, or similar ERP/AP platforms is preferred.

• An interest in utilizing AI tools such as Claude or ChatGPT is preferred.

🏝️ Benefits

• Work from home flexibility.

• Schedule from Tuesday to Saturday.

• Working hours from 12 AM to 9 AM Manila Time.

• US holidays are observed.

• Opportunity for career growth into month-end close and reconciliation tasks.

• Exposure to AI tools for increased efficiency.

• Recent graduates are encouraged to apply.