Inventory Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee a large volume of backorders while ensuring that all information remains accurate and current.

• Recognize canceled, discontinued, unavailable, or no-longer-expected products and update systems accordingly.

• Maintain dependable inventory data across internal systems.

• Collaborate with suppliers through shared buying and supplier inboxes.

• Distribute product, stock, backorder, and availability lists, and follow up on pending actions.

• Request and reconcile supplier stock-on-hand reports with internal data.

• Monitor outstanding stock and overdue or uncertain supplier estimated times of arrival (ETAs).

• Pursue stock credits and credit requests.

• Escalate issues that require decisions from buyers or team members.

• Filter, sort, group, reconcile, and consolidate extensive spreadsheets and product lists.

• Merge supplier responses and update internal records and systems.

• Identify discrepancies, missing information, and patterns that require investigation.

• Develop efficient routines for recurring, high-volume operational tasks.

• Provide organized information to buyers and team members that require attention.

• Follow up internally on outstanding actions and coordinate with Inventory Operations, Logistics, Buying, and other teams.

• Identify opportunities for process improvements and establish more efficient, reliable routines.

⛳️ Requirements

• Minimum of 5 years of experience in logistics, supply chain, inventory operations, purchasing/procurement, order management, or similar operational coordination.

• Experience with stock availability, purchase orders, backorders, supplier ETAs, or inventory data is highly advantageous.

• Strong proficiency in Excel and Google Sheets.

• Exceptional attention to detail and a methodical approach to reconciling high-volume information.

• Excellent organizational skills with the ability to manage large volumes while maintaining accuracy.

• Outstanding written English communication skills.

• Proactive and persistent; capable of working independently, taking ownership, following up, closing loops, and escalating issues as necessary.

• Comfortable multitasking across various spreadsheets, emails, systems, and tasks simultaneously.

• A continuous-improvement mindset and a willingness to learn new systems and processes.

• Experience in eCommerce, retail, wholesale, or other high-volume product environments is a differentiator.

• Experience reconciling information between systems, suppliers, or data sources is a differentiator.

• Ability to organize disordered or ambiguous workflows and take on additional responsibilities.

• Confidence in proactively following up with stakeholders.

• Experience in identifying process improvements and creating repeatable systems or routines.

🏝️ Benefits

• Excellent opportunities for career advancement.

• Opportunity to work in a fantastic environment.

• 100% remote work.

• Full-time employment.