Human Resources Operations Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Develop and uphold orientation materials for new hires and ensure all necessary employee documentation is organized in the HRIS and personnel files.

• Establish and manage folders and files within the HR shared drive.

• Oversee HR processes, policies, and procedures.

• Collaborate with Talent and Training teams on the orientation for new hires.

• Work alongside IT and Facilities to coordinate equipment for new hires and terminations.

• Administer records related to I-9, EEO, workers’ compensation, background checks, and government sanctions.

• Authorize and update employee self-service requests and organizational changes in the HRIS.

• Record payroll adjustments for bi-weekly payroll processing.

• Act as a backup for employment verifications and recruitment coordination activities.

• Manage offboarding processes, including termination packets, final pay arrangements, and exit interviews.

• Provide assistance to employees regarding HR and benefits inquiries.

• Lead the approval and reimbursement processes for tuition assistance.

• Support initiatives related to unemployment, workers’ compensation, legal claims, compensation programs, policies, and HRIS updates.

• Maintain the emergency response system, ensuring accurate onboarding/offboarding data and troubleshooting as needed.

• Assist with performance evaluations, compensation, bonus, and benefits programs.

• Revise job descriptions and coordinate with HR business partners, Talent, and Recruitment.

• Identify inefficiencies in processes and propose improvements.

• Provide assistance with EEO-1, ACA, payroll, compliance audits, legislative updates, and policy maintenance.

⛳️ Requirements

• High School Diploma or GED is required.

• A minimum of 5 years of experience in Human Resources.

• At least 3 years of experience in Benefits and Payroll.

• Preferred: Bachelor’s Degree in Business, Psychology, Human Resources, or related fields.

• Experience in a combination of academic education, professional training, or work experience will be accepted in lieu of the preferred degree.

• PHR or HRIS Certification is preferred.

• Experience in healthcare or public settings is preferred.

• At least 3 years of experience with ADP, Workday, Paylocity, or similar HRIS platforms is preferred.

• Ability to maintain confidentiality regarding sensitive employee information.

• Capable of managing multiple projects across various departments.

• Ability to work effectively in a diverse, cross-cultural environment.

• Strong, professional, and articulate written communication skills.

• Ability to oversee projects and effectively prioritize resources.

• Proficient in self-managing priorities and responsibilities.

• Skilled at maintaining vendor relationships.

• Competency in using computer programs and workplace tools.

• Capability to implement and maintain reports.

• Advanced skills in Microsoft Office, HRIS, and payroll systems.

• A valid and current Driver's License, Auto Insurance, and professional licensure(s) are required.

🏝️ Benefits

• Approval and reimbursement for tuition assistance programs.

• Support for health and benefits.

• Management of benefits renewals, enhancements, and health fairs.

• Salary and compensation programs.

• Bonus programs.

• Coordination of equipment for new hires and terminations.

• Reasonable accommodations available for qualified individuals with disabilities.