Human Resources Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative and operational assistance to the Talent Acquisition, Learning & Development, and Human Resources teams

• Assess incoming applications and perform initial screenings of candidates

• Organize and schedule interviews involving candidates, hiring managers, recruiters, and agencies

• Keep precise records in the applicant tracking system

• Communicate professionally with candidates throughout the recruitment process

• Support job postings, sourcing activities, recruitment initiatives, events, and career fairs

• Produce monthly reports on KPIs, turnover rates, and headcount

• Manage and process referral payments for team members

• Facilitate pre-employment activities such as background checks, drug screenings, employment verifications, and onboarding tasks

• Oversee the completion of pre-employment requirements

• Assist with onboarding and documentation for new hires

• Maintain confidential records for team members and HR documentation

• Support various HR projects, including reporting, administrative tasks, recognition programs, reviews, invoices, charitable contributions, surveys, business cards, and holiday party planning

• Aid in PTO setup, I-9 completion, electronic personnel file creation, HR inbox monitoring, visa status/action items, and special projects

• Process tuition reimbursement and manage training assignments and logins using UKG, Coursera, and RedVector

• Offer administrative support to the Learning & Development Manager

• Assist in the coordination of the Internship Program

• Provide backup support for the responsibilities of the Talent Acquisition Specialist, Human Resources Generalist, and Learning & Development Manager as needed

⛳️ Requirements

• High School Diploma or equivalent is required

• 1-3 years of relevant HR or administrative experience

• Strong organizational abilities with outstanding attention to detail

• Excellent verbal and written communication skills

• Strong emphasis on customer service and active listening

• Capability to manage multiple priorities while adhering to deadlines

• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams

• Ability to uphold confidentiality and manage sensitive information with professionalism

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred

🏝️ Benefits

• Career advancement opportunities

• Comprehensive benefits package

• Medical, dental, vision, and prescription drug coverage

• 401(k) retirement savings plan

• Supplemental insurance options

• Company-paid life and AD&D insurance

• Company-paid short-term disability coverage

• Generous paid time off program

• Competitive salary