Human Resources Administrator

This is a fully remote position, open to applicants in India, +1 more country.

📋 Description

• Oversee U.S. state tax and unemployment insurance registrations for new jurisdictions.

• Input account numbers and rates into Rippling.

• Review, take action on, and respond to notices from government and tax agencies.

• Maintain registration and compliance trackers, updating Rippling accordingly.

• Verify Form I-9s for new hires in the U.S.

• Initiate, monitor, and finalize background checks and employment verifications using Checkr.

• Assist with registration and compliance tasks for European entities or EOR arrangements.

• Ensure accurate HR records and conduct audits on Rippling data.

• Generate reconciliation reports to identify any discrepancies impacting payroll or benefits.

• Manage employee lifecycle changes.

• Address routine employee inquiries and escalate complex issues as necessary.

• Oversee and process incoming company mail via a virtual mailbox.

• Maintain organized digital filing systems for employee and compliance records.

• Manage the company swag program, which includes inventory, vendor orders, and shipments.

• Coordinate bi-annual employee recognition awards through the gifting platform.

• Facilitate logistics for virtual events, onboarding sessions, and engagement initiatives.

• Foster a positive and inclusive experience for the remote global team.

• Complete various ad hoc People Operations projects.

⛳️ Requirements

• Currently residing in the Philippines or India.

• 3–5 years of experience in HR administration and People Operations supporting U.S.-based employers.

• Previous experience with U.S. state employer registrations for withholding and unemployment insurance, or a proven ability to quickly and accurately learn government and agency processes; this is non-negotiable.

• Understanding of Form I-9 verification requirements and background screening processes.

• Experience in a global or U.S.-headquartered company, collaborating with an international People Operations team.

• Proficiency in HRIS systems; experience with Rippling is a significant advantage.

• Exceptional attention to detail.

• Highly organized and self-motivated, capable of managing multiple trackers, deadlines, and follow-ups.

• Strong written and verbal communication skills in English.

• Discretion, integrity, and professionalism in handling confidential information.

• Reliable high-speed internet connection.

• Professional home office setup that supports confidential discussions and seamless collaboration.

• Availability to work from 8:00 AM to 5:00 PM U.S. Eastern Time.

• Willingness and capability to travel locally for occasional onsite meetings, team gatherings, or business activities.

• Candidates must provide proof of residence and work eligibility.

• Must participate in live video interviews with the camera on and verify identity.

• Employment is contingent upon identity verification and background screening.

• SHRM, HRCI, or equivalent HR certification is a plus, but not required.

🏝️ Benefits

• Opportunities for career development through mentorship and training.

• Reimbursement for approved role-related training and certification courses.

• Competitive base salary.

• Regular performance reviews linked to merit-based evaluations.

• Bonus opportunities available.

• Significant potential for career advancement.

• Remote-first culture.

• Flexibility to work from anywhere while collaborating with a global team.