HR Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Report to the Head of HR.

• Prepare monthly payroll inputs for the UK and US, incorporating time-off and pension adjustments.

• Create payroll-provider reports using Excel or Google Sheets.

• Manage the entire onboarding process after candidate acceptance, which includes sending welcome emails, providing equipment, granting system access, conducting early check-ins, and updating hiring managers.

• Ensure accurate data management across country-specific HR and payroll platforms and generate reports.

• Oversee contractor pre-clearance and contracts, and identify any discrepancies.

• Administer expense reimbursements and facilitate data sharing with the Finance department.

• Handle routine registrations for US state and city taxes, as well as UK administrative tasks.

• Continuously enhance the Notion HR handbook by formatting pages, updating content, and creating new sections.

• Assist in conducting engagement surveys and organizing retreats.

• Contribute to broader people projects.

• Allocate approximately 50–60% of time to HR operations and 40% to enhancing employee experience.

⛳️ Requirements

• 2–3 years of professional experience, preferably including roles in HR, recruitment, payroll, or a related administrative position.

• Exceptional attention to detail and accuracy with data.

• Proficient in Excel or Google Sheets.

• Highly organized and capable of managing multiple deadlines simultaneously.

• Possess clear and friendly communication skills with colleagues across all levels.

• A genuine passion for pursuing a career in HR.

• Desirable: experience as a recruiting or HR assistant, particularly within a foundation, charity, or large nonprofit organization.

• Desirable: background in payroll or accounting.

• Desirable: familiarity with HR or payroll systems such as Deel, Gusto, or Paychex.

• Desirable: experience in developing tools or automating tasks with AI, particularly Claude.

• Desirable: a degree in HR, business administration, or a related field.

• Desirable: interest in nonprofit work and the causes supported by the organization.

🏝️ Benefits

• Fully remote work environment.

• Collaborative atmosphere within an international team.

• Opportunity to establish a long-term career in people operations.

• Exposure to UK and US payroll, HR systems, compliance, onboarding, and employee experience initiatives.

• Chance to enhance onboarding processes.

• Opportunity to assist with engagement surveys and retreats.

• Professional development towards HR Manager or People Partner positions.