Human Resource Information System Manager

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Oversee the complete payroll process for all branches located in the U.S., Puerto Rico, the U.K., and Austria.

• Execute payroll on each cycle, which includes processing time and attendance data, managing new hires, terminations, pay adjustments, bonuses, commissions, deductions, and off-cycle payments.

• Develop payroll calendars, cutoffs, and approval protocols in collaboration with branch leaders.

• Provide training to branch contacts and address payroll inquiries.

• Lead the integration of payroll from various legacy systems and acquired companies into a cohesive global process.

• Incorporate newly acquired companies into the SSA payroll system as the organization expands.

• Act as a subject-matter expert for ADP Workforce Now.

• Manage HRIS configuration, including earnings and deduction codes, workflows, security roles, reporting, and integrations with benefits, 401(k), and financial systems.

• Ensure adherence to federal, state, Puerto Rico, U.K. (HMRC/PAYE), and Austrian payroll, tax, and statutory regulations.

• Handle tax filings, year-end procedures, and agency notifications.

• Collaborate with Finance on payroll journal entries, reconciliations, accruals, audits, and labor cost reporting.

• Create documented procedures and internal controls.

• Provide precise payroll and HR reports to leadership, Finance, and branch leaders.

• Maintain a payroll error rate below 1%, ensure timely filings without penalties, conduct monthly reconciliations, and deliver reliable reporting through ADP Workforce Now.

⛳️ Requirements

• A minimum of 5 years of progressive payroll experience, with at least 2 years in managing multi-state and multi-country payroll.

• Hands-on, advanced proficiency with ADP Workforce Now (mandatory), including its configuration and reporting capabilities.

• Demonstrated experience in consolidating payroll across various entities, systems, or nations.

• Familiarity with U.S. multi-state payroll and Puerto Rico payroll regulations.

• Strong understanding of payroll tax, compliance, and year-end procedures.

• Highly analytical and detail-oriented, with advanced Excel skills and a strong comfort level with reconciliations and ensuring data integrity.

• Effective communicator capable of collaborating with branch leaders, Finance, and HR, and explaining payroll concepts clearly to those unfamiliar with the subject.

• A bachelor's degree in Accounting, Finance, Human Resources, or a related discipline is preferred.

• CPP or FPC certification is advantageous.

• Experience with a private equity-backed or acquisitive organization is strongly preferred.

• Previous experience with U.K. and/or Austrian payroll, or in managing international payroll providers, is highly preferred.

🏝️ Benefits

• Equity ownership in SSA.

• 401k Match.

• Complete coverage of Medical, Dental & Vision insurance at no cost.

• Health insurance provided at 100% for both employee and family.

• Life insurance coverage.

• Generous paid time off.

• Parental leave benefits.