HR Operations Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Oversee the complete electronic onboarding process and guarantee the timely finalization of employment paperwork.

• Manage occupational health assessments, background investigations, I-9 employment verifications, credential checks, educational verification, and other pre-employment criteria.

• Ensure adherence to established policies and licensing regulations.

• Collaborate with IT to arrange employee access and equipment setup.

• Create employee profiles in internal HR systems and tracking tools.

• Assist in organizing new-hire documents and maintaining audit-ready personnel records.

• Track the progress of new employees, identify delays or compliance issues, resolve problems, or escalate as necessary.

• Engage with candidates, managers, and internal stakeholders throughout the onboarding process.

• Schedule new-hire orientation sessions, monitor attendance, and document results.

• Review and maintain employee information and credentials in line with licensing requirements.

• Examine HR-system data for inconsistencies and compliance concerns.

• Prepare documents for both internal and external audits.

• Assist in audit preparation and ongoing compliance efforts in collaboration with HR leadership.

• Complete required training.

• Identify areas for process enhancement and suggest improvements.

• Perform additional duties as assigned.

⛳️ Requirements

• High School Diploma or GED is mandatory.

• Bachelor’s degree is preferred.

• At least one (1) year of experience in HR operations, onboarding, credentialing, or similar administrative roles within a regulated setting is preferred.

• Experience in supporting compliance or audit functions is highly preferred.

• Proficiency in MS Office is required.

• Familiarity with HRIS platforms and multiple systems is preferred.

• HRIS experience is preferred.

• Exceptional verbal and written communication and interpersonal capabilities.

• Understanding of local, state, and federal standards and those of regulatory bodies.

• Ability to navigate various systems, databases, and manual tracking tools simultaneously.

• Strong organizational abilities and outstanding attention to detail and follow-through.

• Capacity to work independently while effectively collaborating with cross-functional and remote teams.

• Ability to manage multiple priorities and meet deadlines in a fast-paced, detail-oriented environment.

• High degree of discretion and a commitment to maintaining confidentiality.

• Ability to occasionally lift and/or move up to 10 pounds.

🏝️ Benefits

• Medical, Dental, and Vision Insurance.

• Flexible Spending Accounts.

• Life Insurance.

• Paid Time Off.

• 401(k) with Company Match.

• Tuition Reimbursement.

• Employee Recognition Programs.

• Referral Bonus opportunities.