HR Operations Analyst

This is a fully remote position, open to applicants in Texas.

📋 Description

• Efficiently process payroll that is timely, accurate, and compliant for over 240 employees spread across more than 29 states.

• Manage the funding of semi-monthly contributions to the 401(k) retirement plan through the appropriate software.

• Investigate employment regulations to guarantee that payroll actions and leaves of absence adhere to legal requirements.

• Oversee off-cycle payments, which include garnishments, adjustments, and manual entries.

• Prepare and file complex government reporting requirements as needed.

• Conduct audits on HRIS details related to earnings, deductions, accruals, and labor allocations.

• Address unemployment claims, employment verifications, and requests for Paycom compliance.

• Act as the internal subject matter expert for HRIS and enhance the utilization of Paycom across its various modules.

• Create HRIS reports and perform analysis utilizing advanced Excel skills and AI tools.

• Manage HRIS user access, permissions, configuration changes, and validate system updates.

• Compile compensation review reports and document procedures for HRIS and payroll.

• Oversee the mapping of payroll to the general ledger and ensure HRIS coding accuracy.

• Collaborate with the Accounting team on payroll journal entries, reconciliations, and labor allocation specifics.

• Maintain the multi-state employment tax registration matrix and address tax agency notices.

• Assist with the audit of the 401(k) plan and the completion of Form 5500.

• Manage leaves of absence and coordinate PTO in conjunction with FMLA regulations.

• Lead the open enrollment process for benefits and support the administration of benefit plans.

• Review qualifying events and reconcile invoices related to benefits.

• Act as an escalation resource for the HR Operations Specialist.

• Take ownership of the employee onboarding and offboarding processes.

• Mentor the HR Operations Specialist and develop relationships with internal clients.

⛳️ Requirements

• Bachelor’s degree or equivalent experience in HRIS, payroll, and/or HR operations.

• At least 2 years of experience in U.S. HR operations, particularly in payroll and HRIS.

• Minimum of 2 years processing U.S. payroll across multiple states using an HRIS.

• Previous experience in training, coaching, or mentoring junior team members.

• Strong understanding of HRIS and/or payroll system logic.

• Demonstrated competence in HR technology.

• Advanced Excel skills, including the ability to create lookups, pivot tables, and formulas from scratch.

• Proven experience in developing use cases with AI tools.

• A consultative approach to providing internal client service.

• Exceptional time management skills across various time zones, particularly overlapping with South Africa (7:00 a.m. – 4:00 p.m. CT).

• Strong organizational skills and meticulous attention to detail.

• Proactive and resourceful problem-solving abilities with minimal oversight required.

• Clear and professional communication skills, both verbal and written, along with non-verbal communication.

• Willingness to learn and the ability to adapt as priorities change.

• Capability to build rapport with professionals at all levels.

• Sound judgment, discretion, and confidentiality in handling sensitive information.

• Preferred: Deep understanding of the Paycom platform.

• Preferred: Relevant certifications such as HRIP, CPP, SHRM-CP, or HRCI PHR.

• Preferred: Experience working with Accounting during month-end close, especially regarding payroll-to-general-ledger mapping.

• Preferred: Proven leadership by example as an individual contributor.

• Preferred: Self-awareness and audience awareness.

🏝️ Benefits

• Competitive base salary.

• Recognition awards.

• 401(k) plan that includes a fully vested 5% match with immediate eligibility and no waiting period.

• 100% company-funded medical insurance options.

• Generous paid time off, including personal time off, holidays, birthdays, and summer flex days.

• Opportunities for career growth and development.

• Remote-friendly work environment, providing flexibility to work from almost anywhere.

• An unmatched, values-driven culture.

• Family-friendly workplace culture.