HR Officer

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of accurate and timely US payroll inputs and coordinate cycles with Finance and EOR partners.

• Ensure the integrity of US employee data in HiBob and related systems, including records for new hires, changes, and terminations.

• Oversee the complete US onboarding and offboarding processes, encompassing documentation, system access, EOR/entity setup, and handoffs.

• Identify and communicate US employment, payroll, and EOR compliance risks to the HR Director and Legal/Finance teams.

• Act as the main operational HR contact for US managers and employees regarding payroll, leave, HRIS, and lifecycle administration.

• Maintain process documentation for US payroll, EOR, and people-ops workflows.

• Prepare and verify US payroll inputs; resolve discrepancies with Finance and EOR vendors prior to the pay run lock.

• Manage EOR relationships for US employees, including onboarding packages, status updates, terminations, and vendor coordination.

• Process US joiners, contract/compensation modifications, and leavers in HiBob and related tools.

• Coordinate US onboarding logistics with IT, hiring managers, and EOR partners.

• Provide guidance to managers and employees on leave, timekeeping, and fundamental US HR policy inquiries; escalate ER or legal matters as necessary.

• Assist in transferring offers and start-date handoffs from Talent Acquisition to people operations and payroll/EOR setup.

• Generate headcount, payroll exception, and HRIS data reports for the HR Director and Finance.

• Recognize and implement process enhancements or light automation.

• Collaborate with Finance on payroll calendars, year-end/tax-related data requests, and audit evidence collection.

⛳️ Requirements

• 2–4 years of experience in HR operations, people operations, or payroll coordination, with mid-level responsibility for recurring payroll or HRIS cycles.

• Practical experience with US payroll processes and/or Employer of Record (EOR) models (e.g., Deel, Remote, Papaya, or similar).

• Understanding of US employment fundamentals related to payroll and lifecycle administration (I-9, W-2/contractor distinctions, state leave nuances at an operational level).

• Proficiency with an HRIS (HiBob preferred) and familiarity with payroll input files, reconciliations, and exception management.

• Strong attention to detail; capable of managing confidential compensation and personal data with care.

• Excellent written and verbal English communication; comfortable assisting US managers asynchronously across different time zones.

• Organized and able to manage multiple deadlines efficiently, overseeing payroll calendars, onboarding schedules, and vendor SLAs without needing constant supervision.

• Bachelor’s degree in HR, Business, or a related field — or equivalent practical experience.

• Nice to have: Experience in a SaaS or multi-entity international company with US remote or hybrid employees.

• Nice to have: Familiarity with Workable or similar ATS for the offer-to-onboarding transitions.

• Nice to have: SHRM-CP, CPP, or similar HR/payroll certification.

• Nice to have: Previous collaboration with US benefits brokers or PEO/EOR providers.

🏝️ Benefits

• Competitive compensation.

• Long-term employment with vacation days.

• Opportunities for professional development (courses, training, etc.).

• Be part of successful, cutting-edge technology products making a global impact in the service industry.

• Work alongside proficient and enjoyable colleagues.

• Apple gear provided.

• Equal opportunity employer with a diverse and inclusive workplace.